Executive Assistant
1 month ago
Responsibilities:
• Manage and coordinate the Executive Director's and Director of Finance's schedule and calendar to ensure efficient time management.
• Liaise with other managers on the executive team to gather and compile necessary documents for executive meetings.
• Utilize Microsoft Teams to create channels and facilitate effective communication among team members.
• Employ SharePoint for efficient document management and collaboration.
• Use Microsoft Outlook, Word, and Excel to manage emails, draft correspondence, and handle data management tasks respectively.
• Ensure the accuracy and timeliness of information by proactively managing up to managers.
• Demonstrate professional phone etiquette and articulate speaking and writing skills to maintain a high level of professionalism.
• Provide support documentation as needed to facilitate executive decision-making.
• Utilize exceptional writing skills to draft correspondence and other necessary documentation.
• Exhibit a professional demeanor and manner in all interactions, reinforcing the organization's professional image.• Must hold at least 5 years of experience as an Executive Assistant or in a similar administrative role
• Demonstrated expertise in Calendar Management
• Strong Communication skills, both oral and written, with attention to Proper, Appropriate, Engaging Grammar and Exceptional Writing abilities
• Experience in managing Conference Calls and Correspondence
• Proficiency in Microsoft SharePoint, SharePoint Features, SharePoint Site, Microsoft Teams, MS Word, Microsoft Outlook, and Microsoft Excel
• Must exhibit Professional Demeanor, Professional Manner, and Professional Phone Etiquette
• Proven ability to create and manage Support Documentation
• Must be able to work in a fast-paced environment, handle multiple tasks simultaneously, and meet deadlines
• High level of discretion and confidentiality
• Strong problem-solving skills and ability to think strategically
• Must be able to work independently as well as part of a team
• High attention to detail and organizational skills
• Bachelor's degree in Business Administration or related field is preferred.
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