Senior Administrative Assistant

3 days ago

Columbia, United States Ultimate Staffing Services Full time
Job DescriptionJob Description

Our client, a dynamic and growing organization in Columbia, MD, is seeking an experienced and highly organized Senior Administrative Assistant to join their team. This is an excellent opportunity for a proactive professional to support senior leadership, streamline operations, and contribute to the overall efficiency of the organization. The ideal candidate will have a proven track record in providing high-level administrative support, handling confidential information, and managing multiple tasks in a fast-paced environment.

Location: Columbia, MD

Pay: $55k-$65K/annually based on experience.

Schedule: Monday-Friday

Responsibilities:

  • Provide comprehensive administrative support to senior executives and department leaders, ensuring smooth day-to-day operations.
  • Manage complex calendars, schedule meetings, appointments, and travel arrangements.
  • Coordinate logistics for internal and external meetings, including preparing agendas, taking minutes, and tracking action items.
  • Handle incoming phone calls, emails, and other communications with professionalism, prioritizing responses and directing inquiries as needed.
  • Assist with the preparation and management of department budgets, expenses, and invoices.
  • Organize and maintain filing systems, ensuring records are up-to-date and accessible.
  • Serve as the primary point of contact for office supplies, equipment, and facilities management.

Qualifications:

  • High school diploma required; Associate's or Bachelor's degree in Business Administration, Office Management, or related field preferred.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools (e.g., Asana, Trello).
  • Excellent organizational skills with the ability to multitask and prioritize effectively.
  • Strong written and verbal communication skills, with attention to detail.
  • Proven ability to maintain confidentiality and exercise discretion.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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