Senior Administrative Assistant

Job DescriptionJob DescriptionScion Nonprofit Staffing has been engaged to conduct a search for a Senior Administrative Assistant (Nonprofit) on behalf of our client, an established nonprofit organization that is on a mission to maintain and uplift communities in Oakland, CA to help them thrive This is a wonderful, full-time, Oakland-based remote, direct-hire opportunity with a dedicated, mission-driven, and experienced team

The Senior Administrative Assistant (Nonprofit) will support the organizationâ?™s CEO in all areas of administration such as calendar management, complex scheduling, communications, record management, project coordination, and more.

Perks:

• Direct-hire, full-time opportunity
• Competitive salary range of $70,000 - $75,000 depending on experience
• Locally remote to Oakland, CA with the ability to only go into the office 3-4 times a month
• Full-time work hours from 9:00 â?? 5:30 and a M-F schedule
• Opportunity to work for a company that aims to lift the communities of Oakland
• Comprehensive benefits (100% paid Medical, Dental, Vision, Paid Holidays, Retirement Plan, Professional Development Opportunities, Generous Paid Time Off, Monthly Wellness Days, Paid Sick Leave, Legal Services, and more)

Responsibilities:

• Provide comprehensive administrative support to the CEO, ensuring their daily operations run smoothly.
• Serve as a liaison between the CEO, team members, and external stakeholders, handling communications with tact and diplomacy.
• Efficiently manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements.
• Assist in the planning, execution, and tracking of various projects, ensuring timely completion and alignment with organizational goals.
• Conduct in-depth research and analysis on relevant topics, providing the CEO with essential information.
• Maintain accurate and organized records, including correspondence, meeting minutes, and project documentation.
• Coordinate and support executive-level events, including conferences, meetings, and presentations.
• Identify and resolve administrative issues proactively, ensuring minimal disruption to the executive's workflow.
• Foster strong relationships with internal and external stakeholders, promoting collaboration and cooperation.
• Demonstrate flexibility and adaptability to changing priorities and responsibilities.

Requirements:

• Demonstrated work experience in nonprofit administration supporting C-Suite Executives within fast-paced environments.
• A passion to be a part of a nonprofit organization dedicated to uplifting the communities of Oakland, CA.
• Proficiency in Google Workspace, Salesforce, Smart Sheets, and other operational software.
• Successful project management skills and the ability to manage multiple tasks simultaneously to meet strict deadlines.
• Excellent written and verbal communication, interpersonal, and organizational skills.
• Proven track record of building and maintaining positive relationships with employees at all levels.
• A high degree of integrity, responsibility, and accountability.
• Maintain confidentiality and discretion.

Compensation:
This exciting direct-hire opportunity offers a salary range of $70,000 - $75,000 annually as well as comprehensive benefits (100% paid Medical, Dental, Vision, Paid Holidays, Retirement Plan, Professional Development Opportunities, Generous Paid Time Off, Monthly Wellness Days, Paid Sick Leave, Legal Services, and more) The opportunities are endless in this role as it provides the ability to make a direct impact on the community within a positive work culture.

How to apply:
For immediate consideration, please apply today

About our firm:
Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.

We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that has enacted fair chance, arrest, or conviction-based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.Company DescriptionOur Mission
It is our mission to diligently provide the nation’s best staffing and executive search services, guided by socially conscious business practices. At Scion, we lead by example, consistently promoting operational excellence; delivering employee and client satisfaction; upholding professional ethics; celebrating diversity, equity, and inclusion; and fostering the true potential of our industry.

Our Name
Scion Staffing takes its name from a scion: the portion of a plant which, when attached to a new foundation, can grow new life. With great care, we strategically place new talent to empower organizational growth.

Our Values

DIVERSITY, EQUITY, & INCLUSION

We believe diverse teams are more than a strength; they are essential for success. We aim to be proactive in our work to ensure that our application, interview, and hiring processes are inclusive, equitable, and beneficial for all. We practice and promote these values throughout our firm and externally in the partnerships and connections we intentionally create.

INTEGRITY & ETHICS

We do the right thing. We listen empathically to our candidates, clients, staff, and partners. We communicate honestly, with kindness and respect, and we deliver on our commitments.

SERVICE EXCELLENCE

We are committed to excellence in everything we do, striving to deliver lasting value to our clients, candidates, partners, and staff.

LEARNING & INNOVATION

We continually refine our services, processes, communication, and operational systems and structures, utilizing ever-evolving technological tools to empower our far-reaching impact and growth. We are humble and embrace individual professional development opportunities to strengthen our company from within.

PASSION

We take pride in empowering our clients’ strategic hiring goals and connecting extraordinary candidates to new career pathways. We celebrate the opportunity to uplift and improve the futures of individuals and organizations alike.

TEAMWORK & POSITIVITY

We are committed to providing value and inspiring others through our work. We believe empathy and positivity fuel effective collaboration. We hold these core values and leverage them at all levels of our organization. Together, we succeed.Company DescriptionOur Mission\r
It is our mission to diligently provide the nation’s best staffing and executive search services, guided by socially conscious business practices. At Scion, we lead by example, consistently promoting operational excellence; delivering employee and client satisfaction; upholding professional ethics; celebrating diversity, equity, and inclusion; and fostering the true potential of our industry.\r
\r
Our Name\r
Scion Staffing takes its name from a scion: the portion of a plant which, when attached to a new foundation, can grow new life. With great care, we strategically place new talent to empower organizational growth.\r
\r
Our Values\r
\r
DIVERSITY, EQUITY, & INCLUSION\r
\r
We believe diverse teams are more than a strength; they are essential for success. We aim to be proactive in our work to ensure that our application, interview, and hiring processes are inclusive, equitable, and beneficial for all. We practice and promote these values throughout our firm and externally in the partnerships and connections we intentionally create.\r
\r
INTEGRITY & ETHICS\r
\r
We do the right thing. We listen empathically to our candidates, clients, staff, and partners. We communicate honestly, with kindness and respect, and we deliver on our commitments.\r
\r
SERVICE EXCELLENCE\r
\r
We are committed to excellence in everything we do, striving to deliver lasting value to our clients, candidates, partners, and staff.\r
\r
LEARNING & INNOVATION\r
\r
We continually refine our services, processes, communication, and operational systems and structures, utilizing ever-evolving technological tools to empower our far-reaching impact and growth. We are humble and embrace individual professional development opportunities to strengthen our company from within.\r
\r
PASSION\r
\r
We take pride in empowering our clients’ strategic hiring goals and connecting extraordinary candidates to new career pathways. We celebrate the opportunity to uplift and improve the futures of individuals and organizations alike.\r
\r
TEAMWORK & POSITIVITY\r
\r
We are committed to providing value and inspiring others through our work. We believe empathy and positivity fuel effective collaboration. We hold these core values and leverage them at all levels of our organization. Together, we succeed.

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