Clerical Support Specialist in Housing Litigation

4 weeks ago

New York, New York, United States City of New York Full time
About the Agency:

The City of New York Department of Housing Preservation (HPD) is committed to promoting quality and affordability in the city's housing, and diversity and strength in the city's neighborhoods. Our mission is to ensure that every New Yorker has a safe, affordable place to live in a neighborhood they love.


  • We maintain building and resident safety and health
  • We create opportunities for New Yorkers through housing affordability
  • We engage New Yorkers to build and sustain neighborhood strength and diversity

HPD is entrusted with fulfilling these objectives through the goals and strategies of Housing Our Neighbors: A Blueprint for Housing and Homelessness, Mayor Adams' comprehensive housing framework. This framework includes a commitment of $5 billion in new capital funding, bringing the 10-year planned investment in housing to $22 billion, the largest in the city's history.


Your Team:

The Office of Enforcement and Neighborhood Services (OENS) leads the agency's effort to work closely with other HPD divisions and outside community partners to identify buildings in distress, assess and develop appropriate strategies to address those properties, and work closely with responsible owners to develop a plan to improve conditions and return buildings to firm financial footing and physical health.

OENS uses enforcement tools within its Division of Code Enforcement, Housing Litigation Division, Emergency Operations and Enhanced Enforcement, and the Division of Neighborhood Preservation to ensure compliance with legal and regulatory obligations.

The Office of Enforcement and Neighborhood Services is composed of six divisions: Data Management & Technology (DMT), Division of Neighborhood Preservation (DNP), Administration & Internal Compliance (AIC), Housing Litigation Division (HLD), Division of Code Enforcement (DCE), and Emergency Operations and Enhanced Enforcement Division (EOD).


Your Impact:

Housing Litigation Division (HLD) initiates litigation against building owners in Housing Court to ensure compliance with housing standards contained in the New York City Housing Maintenance Code and New York State Multiple Dwelling Law.

HLD seeks orders to correct violations, civil penalties, access warrants, 7A Administrators, and appears in tenant-initiated proceedings.


Your Role:

Your role will be a Clerical Support/Community Associate in the Housing Litigation Division (HLD).

You will be responsible for, but not limited to, the following:


  • Preparing legal pleadings and other necessary documents for initiation of various types of litigation to enforce housing standards;
  • Typing legal briefs, memorandums, affidavits of service, and general correspondence;
  • Assisting staff attorneys in preparation of legal pleadings and other necessary documents for various types of litigation;
  • Performing daily data entry functions in the Litigation Management System, closing large volumes of cases;
  • Retrieving and reviewing heat and hot water violations, researching building ownership information, and entering information into the Litigation Management System database;
  • Printing supporting information from various data sources for various types of litigation;
  • Creating and maintaining paper case files and court calendars;
  • Performing difficult and responsible administrative work, some of which may be of complex nature;
  • Coordinating the indexing of cases for court, copying, and faxing documents as needed;
  • Collating documents to send to process servers to effectuate service on the respondents of cases;
  • Coordinating the transporting of files to and from court.

Qualifications:

Qualification Requirements:

  • High school graduation or equivalent and three years of experience in community work or community-centered activities in an area related to duties described above; or
  • Education and/or experience which is equivalent to "1" above.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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