Administrative Support Specialist

4 weeks ago


Largo, Florida, United States Hubell Full time

Job Overview

The Administrative Assistant I is responsible for providing support to the organization by managing schedules, handling correspondence, organizing meetings, managing records, and performing a variety of administrative tasks to ensure the smooth operation of Hubbell's offices.

A Day In The Life

As an Administrative Assistant, you will be the backbone of our office, providing exceptional support to our team and ensuring the day-to-day operations run smoothly.

Responsibilities include:

  • Managing and coordinating meetings, appointments, and travel arrangements
  • Preparing and editing documents, reports, and presentations
  • Handling correspondence, emails, and phone calls
  • Maintaining and updating records, databases, and filing systems
  • Providing administrative support to the team, including ordering supplies and managing equipment
  • Coordinating and scheduling meetings, conferences, and presentations
  • Preparing meeting agendas, taking minutes, and distributing them to attendees
  • Submitting and reconciling expense reports
  • Acting as a point of contact for internal and external clients
  • Addressing and resolving administrative issues, inquiries, and requests from employees and external contacts

What will help you thrive in this role?

  • High School Diploma required
  • Previous Customer Service, Support or Administrative experience
  • Ability to meet deadlines in a fast-paced environment
  • Excellent verbal and written communication skills
  • Strong interpersonal and customer service skills
  • Proficient in Microsoft Office Suite or related software
  • Ability to multitask and prioritize tasks
  • Excellent organizational skills and attention to detail

Competencies

We are looking for individuals who possess the following competencies:

  • Initiative and Drive
  • Continuous Improvement
  • Customer Focus
  • Technology Agility
  • Positive Approach and Stress Tolerance


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