Administrative Support Specialist
4 weeks ago
Job Overview
The Administrative Assistant I is responsible for providing support to the organization by managing schedules, handling correspondence, organizing meetings, managing records, and performing a variety of administrative tasks to ensure the smooth operation of Hubbell's offices.
A Day In The Life
As an Administrative Assistant, you will be the backbone of our office, providing exceptional support to our team and ensuring the day-to-day operations run smoothly.
Responsibilities include:
- Managing and coordinating meetings, appointments, and travel arrangements
- Preparing and editing documents, reports, and presentations
- Handling correspondence, emails, and phone calls
- Maintaining and updating records, databases, and filing systems
- Providing administrative support to the team, including ordering supplies and managing equipment
- Coordinating and scheduling meetings, conferences, and presentations
- Preparing meeting agendas, taking minutes, and distributing them to attendees
- Submitting and reconciling expense reports
- Acting as a point of contact for internal and external clients
- Addressing and resolving administrative issues, inquiries, and requests from employees and external contacts
What will help you thrive in this role?
- High School Diploma required
- Previous Customer Service, Support or Administrative experience
- Ability to meet deadlines in a fast-paced environment
- Excellent verbal and written communication skills
- Strong interpersonal and customer service skills
- Proficient in Microsoft Office Suite or related software
- Ability to multitask and prioritize tasks
- Excellent organizational skills and attention to detail
Competencies
We are looking for individuals who possess the following competencies:
- Initiative and Drive
- Continuous Improvement
- Customer Focus
- Technology Agility
- Positive Approach and Stress Tolerance
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