GME Coordinator I

4 weeks ago


Tyler, Texas, United States The University of Texas Health Science Center at Tyler Full time
Job Summary

The Graduate Medical Education (GME) Coordinator I plays a crucial role in coordinating the academic and operational activities of the residency program. Reporting to the GME Executive Director, this position is responsible for contributing to the development of the program's educational and administrative goals.

Key Responsibilities
  • Provide support and collaborate with the Program Director on program-related issues and activities, ensuring timely project completion.
  • Ensure compliance with ACGME, national accrediting agencies, and hospital policies by interpreting and applying relevant guidelines.
  • Compile and submit reports to the ACGME and Office of GME, maintaining accurate records and data.
  • Manage the NI Dashboard, Program Administration, and Database components, ensuring seamless integration and data accuracy.
  • Maintain GMETrack, PLA, and ACGME ADS, ensuring up-to-date information and compliance.
  • Prepare purchase orders, requisitions, and reconcile assigned program accounts, ensuring financial accuracy.
  • Compile data and prepare reports for various training program-related organizations, providing valuable insights.
  • Develop new procedures in response to new or revised policies issued by governing agencies, program directors, or GME.
  • Establish relationships and serve as a liaison with other hospitals, internal departments, and divisions regarding resident recruitment, orientation, program agreements, and external rotations.
  • Act as a liaison between residents/fellows, program leadership, and GME leadership, facilitating communication and collaboration.
  • Plan departmental annual events, including recruitment, orientation, graduation, faculty retreats, and various meetings and program-related events.
  • Inform residents/fellows of internal and intradepartmental policy and procedure changes, with assistance from the GME office.
  • Liaise and communicate with campus offices and affiliated hospitals, as well as program directors, ensuring seamless coordination.
  • Coordinate and administer specialty board examinations and in-service examinations, ensuring timely and accurate execution.
  • Review internal procedures related to resident/fellow functions and implement new procedures as necessary.
  • Review residency applications and screen those suitable for interview, evaluating competitiveness for the program and notifying applicants of decisions.
  • Utilize ERAS software to manage residency applications and compile reports as needed.
  • Write and revise recruitment brochures and printed materials, as well as maintain program website information.
  • Administer and coordinate all resident/fellow interviews, communicating with applicants as necessary and appropriate.
  • Prepare and distribute rotation, assignment, and call schedules, maintaining rotation information and other required items in New Innovations (NI).
  • Schedule and distribute resident conference schedules, log conference attendance, and monitor compliance.
  • Develop, implement, and oversee the maintenance of filing, record-keeping, distribution of materials, and other types of office/program systems, evaluating and standardizing office procedures.
  • Submit and track vacation/sick/floating holiday/holiday compleave used by residents/fellows.
  • Prepare resident travel authorization and arrange travel for conferences.
  • Complete verification requests from former residents/fellows as needed.
  • Maintain files/portfolio on all residents/fellows.
  • Maintain the evaluative processes of the resident/fellow, program, faculty, and rotations.
  • Monitor resident/fellow duty hours, prepare monthly reports on case/procedure logs and duty hours for the program director and GME as requested.
  • Coordinate medical student rotations.
  • Perform all Match responsibilities and correspond with newly matched residents about requirements and process for appointment to the hospitals, assisting with quota review and rank list entry and certification in NRMP (National Residency Matching Program).
  • Assist in the preparation for ACGME Self Study, Site Visits, annual program review (APE), and internal/special reviews.
  • Perform other duties as assigned.
Required Qualifications
  • Associate degree preferred.
  • One (1) year related experience required.
  • A combination of education and experience may be considered.


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