Administrative Coordinator for ABA Services

1 week ago


Hauppauge, New York, United States Behavior Solutions inc Full time
Job Overview

We are seeking a highly organized and detail-oriented Administrative Coordinator to provide administrative support to our Clinical Director.

This is a dynamic role that requires a range of duties associated with the general administrative functioning within our department.

Responsibilities:
  • Welcome patients, answer phone calls, and schedule patient visits as required;
  • Respond to requests from the public, external collaborators, and other contacts in an efficient and pleasant manner;
  • Transcribe, compose, edit, upload, file, and/or process medical correspondence and reports.
  • Complete all appropriate requisitions and paperwork;
  • Utilize clinical management information systems, including booking and scheduling as well as report functions, to complete client onboarding process.
  • Perform other administrative duties, including maintaining equipment and office supplies, photocopying, filing, faxing, printing, distributing mail, arranging for courier services;
  • Liaise with other staff within BSI to exchange information and procedures;
  • Produce high-quality documents such as correspondence, reports, presentations, briefings, notes, spreadsheets, etc.;
  • Organize and coordinate workshops and any patient/employee required education initiatives;
  • Other duties as assigned by the Clinical Director.
Requirements:
  • Medical Administration certificate plus up to 1 year of experience in a primary health care environment;
  • Excellent customer service skills;
  • Advanced skills in clinical management software (we are willing to train but preference given to candidates with previous experience in MS Office and other relevant software applications);
  • Understanding and ability to use medical terminology;
  • Compassionate sensitivity to patient needs and confidentiality/privacy;
  • Problem-solving skills, ability to use sound judgment;
  • Interpersonal skills, diplomacy, and discretion, excellent telephone manner;
  • Excellent oral and written communication skills;
  • Ability to manage multiple deadlines, prioritize, and work well under tight timelines.
Estimated Salary: $45,000 - $55,000 per year

Behavior Solutions Inc. is a leading provider of Applied Behavior Analysis (ABA) services, specializing in the diagnosis and treatment of autism spectrum disorders and related conditions. Our mission is to improve the lives of individuals and families affected by these disorders through personalized, evidence-based interventions. With a dedicated team of clinicians and administrative staff, we are committed to delivering high-quality care and support to our clients.



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