Facility Operations Coordinator
3 weeks ago
We are seeking a skilled Facility Manager Assistant to join Pacwest Management Inc. The successful candidate will be responsible for ensuring all tenant and facility maintenance needs are successfully completed. Key responsibilities include maintaining good customer service, vendor procurement, scheduling inspections and appointments, creating and maintaining work orders, and providing reports on a weekly basis. The ideal candidate will have knowledge in property management, excellent communication skills, and the ability to prioritize multiple projects.
Responsibilities
- Maintaining Good Customer Service: responds to tenant inquiries and concerns, communicates clearly with tenants and vendors
- Vendor Procurement - Obtaining quotes and/or proposals from vendors
- Schedules inspections/appointments and follows up with vendors, tenants, maintenance team
- Creates and maintains work orders for timely completion
- Provides reports/communication on a weekly basis for open and completed work orders
- Maintain a deep knowledge/understanding of each property
- Maintain logs/reports of insurance and maintenance records
- Inspect properties on a regular basis and schedule necessary maintenance/repairs
- Order supplies or products as necessary for facility maintenance
- Provide administrative support and other duties as assigned
- Follow all Equal Housing Opportunity guidelines, local laws, and company policies
Qualifications
- Knowledge in property management
- High school diploma/GED required
- Excellent communication
- Punctuality, Time and Attendance
- Ability to prioritize multiple projects, perform well under pressure, and maintain a good working environment
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