Site Administration Assistant

7 days ago


Okatie, United States XGD Systems Full time

XGD Systems seeks a detail-oriented Site Administration Assistant to support our construction site staff and crew. This part-time contract position starts at 7 am to 12 pm and requires the assistant to be onsite Monday to Friday, with the occasional Saturday.

Responsibilities Include:

  • Packing Slip and Delivery Management: Collect and accurately log all packing slips, material delivery tickets, fuel deliveries, and report crew hours.
  • Communication and Coordination: Daily communication with on-site staff and administrative office staff to ensure seamless operations.
  • Meeting Minutes and Record-Keeping: Attend site meetings and record minutes for future reference.
  • Administrative Support: Provide daily administrative support to on-site project managers, including reminders on due dates, communications, meetings, supplies, and materials being delivered.

Required Skills:

  • Attention to Detail: Must have an eye for attention to detail to manage multiple tasks and responsibilities.
  • Dependability and Responsibility: Must be dependable and responsible to ensure timely completion of tasks and provide excellent support to project managers.
  • Outgoing and Tenacious: Outgoing and tenacious individuals will thrive in this role, as they will need to collect daily paperwork from suppliers and staff.
  • Technical Skills: Strong computer skills are required, including proficiency in MS Office 365, Google Workspace, Microsoft Edge, Google Chrome, and Adobe Acrobat. Basic troubleshooting skills are also essential for managing printing, scanning, downloading/uploading video, pictures, GPS data, and more.

The ideal candidate is a postsecondary diploma holder with previous administrative experience. Bilingualism in Spanish is an asset. We offer an estimated salary of $18.00 per hour, with the possibility of a bonus at the end of the contract.



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