Documentation Coordinator

3 weeks ago


Spokane, Washington, United States Ray-Mont Logistics Full time

Job Title: Documentation Coordinator

Job Summary:

We are seeking a skilled Documentation Coordinator to join our team at Ray-Mont Logistics. As a Documentation Coordinator, you will be responsible for combining and converting data from multiple sources into accurate negotiable and non-negotiable ocean bills of lading.

Key Responsibilities:

  • Combine and convert data from multiple sources into accurate negotiable and non-negotiable ocean bills of lading
  • Create accurate US export declarations for customer shipments in strict compliance with US export regulations
  • Create original certificates of origin and other certificates as required by our customer
  • Answer customer questions about document status in a time-sensitive manner
  • Contact customers proactively to advise them in advance of delays or corrections needed
  • Coordinate with our invoicing department
  • Track and trace export cargo from origin to destination
  • Maintain accurate record of document release dates relative to cargo shipping dates
  • Ensure accurate and timely communication is provided to customers

Requirements:

  • Ability to work under own initiative, as part of a team and with other teams
  • Possess problem solving and critical thinking skills
  • Possess strong aptitude for event date management and timeline of events
  • Demonstrated detail orientation and document proofing skills
  • Excellent written and verbal communication skills
  • Demonstrated customer service skills
  • Ability to promote and preserve the reputation and values of the company
  • Orientation towards cost-containment and risk-management
  • Aptitude for global geographic place names
  • Aptitude with English/Metric unit of measure conversions
  • Ability to quickly master proprietary software
  • Intermediate MS Office 365 skillset
  • Ability to quickly learn industry terminology

Preferred Qualifications:

  • Prior experience working international banking documentary credit department
  • Experience working in a freight forwarding / NVOCC organization or customs brokerage
  • Prior experience working in any import or export shipping environment
  • Prior experience working with SAP
  • Prior experience handling letters of credit

Benefits:

  • Very competitive salary with annual raise
  • A full group insurance coverage plan, including an employee assistance program, supported by the employer's contribution
  • A 401(k)-matching program, supported by the employer's contribution
  • Advancement opportunities within the company

Equal Opportunity Employer:

Ray-Mont Logistics is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Diversity and Inclusion:

At Ray-Mont Logistics, we are committed to fostering a diverse and inclusive workplace.



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