HR Operations Manager

3 weeks ago


Leominster, Massachusetts, United States Recruiting Solutions Full time
Job Description

Job Title: HR & Administrative Operations Manager

Company: Recruiting Solutions

Location: Leominster, Massachusetts

About Us:

Recruiting Solutions is a leading provider of recruitment services, dedicated to delivering innovative solutions to meet our clients' challenges. Our team fosters a culture of excellence, collaboration, and community, providing employees with a dynamic and supportive work environment.

We value our team members and offer a comprehensive benefits package, including low-cost health plans, a 401(k) with company match, employee profit-sharing, and a productivity incentive bonus program.

Position Overview:

We are seeking an experienced HR & Administrative Operations Manager to join our leadership team. This multi-faceted role will play a key part in overseeing human resources, financial operations, and general office management.

Key Responsibilities:

  • Finance and Accounting:
    • Oversee and manage weekly cash flow projections, ensuring financial stability and preparing detailed financial reports as needed.
    • Provide managerial oversight of accounting functions, including Accounts Payable (A/P), Accounts Receivable (A/R), and financial reconciliations.
    • Ensure timely processing of financial transactions, audit and reconcile business checking accounts and credit cards, and monitor overhead expenses for accurate reporting.
    • Collaborate with cross-functional teams to support budgeting, forecasting, and financial reporting processes.
    • Assist in month-end, quarter-end, and year-end closing procedures, ensuring compliance and accuracy in financial documentation.
  • Human Resources:
    • Lead the recruitment process, including pre-screening, background checks, and compliance with employment regulations.
    • Oversee employee performance management, including evaluations, improvement plans, and conflict resolution.
    • Manage benefits administration, including open enrollment, policy changes, terminations, and COBRA management.
    • Administer payroll processing, including bi-weekly time management, reconciliation, and wage expense analysis.
    • Foster a positive workplace culture, driving employee engagement, retention initiatives, and recognition programs.
  • Operations Management:
    • Participate as an active member of the Management Team, contributing to overall business strategy and decision-making.
    • Oversee administrative support functions and general office operations, ensuring a smooth, efficient work environment.
    • Assist in developing and enforcing the Employee Health & Safety Program, including incident management, claims analysis, and regulatory compliance.
    • Manage inventory for office supplies and employee uniforms.

Qualifications:

  • Proven leadership experience in both HR and financial operations.
  • Strong understanding of payroll, accounts payable, accounts receivable, financial reporting, and reconciliation.
  • Proficiency in QuickBooks and Microsoft Office Suite (Excel, Word).
  • Excellent organizational skills with meticulous attention to detail.
  • Ability to communicate effectively and foster positive working relationships at all levels.
  • Integrity, confidentiality, and a proactive approach to problem-solving.
  • Dedication to maintaining a positive and inclusive company culture.

Compensation and Benefits:

  • Annual Salary: $85,000 - $100,000, commensurate with experience.
  • Year-end productivity bonus potential.
  • 401(k) plan with company match and employee profit-sharing.
  • Low-cost health benefits.

Family-oriented, modern work environment with state-of-the-art facilities.



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