Deputy Assistant Inspector General for Management

Summary

This position is in the Office of Management and Administration, Office of Inspector General (OIG), Department of Veterans Affairs (VA), with functional responsibilities that include, but not limited to, budget formulation and execution; financial management; hotline operations; occupational safety; records management, human resources; procurement; organizational planning; policy development; space management; training and internal controls.

This job is open to Federal employees - Competitive serviceCurrent or former competitive service federal employees.Senior executivesThose who meet the five Executive Core Qualifications (ECQs).

Clarification from the agencyThis Job is Open To: All Candidates who are U.S. Citizens or U.S. Nationals who are current Federal Employees, or individuals with SES reinstatement eligibility.

Duties

As the Deputy Assistant Inspector General for Management & Administration, you will:

• Implement planning and execution of priorities to ensure goals and objectives are achieved effectively and efficiently so that customer expectations are met.
• Oversee the delivery of Human Resources services that includes staffing, classification, benefits, personnel action processing and record keeping, DEIA, and time and attendance.
• Oversee the Training Division in developing and managing the delivery of training programs for new employees and supervisors.
• Direct and oversee the formulation of OIG budget proposals, development of budget execution plans, execution of the budget by allocating funds to operating units and tracking expenditures against budget plans.
• Prepare and present testimony at congressional hearings and in judicial and administrative proceedings regarding OIG programs and operations, including but not limited to OIG reports of audit, healthcare inspections, reviews, or investigations, or on the OIG budget, planned work, and funding initiatives.
• Direct and oversee administrative services including contracting and purchasing, space management, records management, supplies and equipment, minor construction, travel, relocation, and purchase cards.
• Oversees the OIG Hotline operations which receives over 35,000 calls or web contacts annually.
• Direct the review, update, or development of policies and directives on management and administration areas of responsibilities.

Requirements

Conditions of Employment

Current career Senior Executives Services (SES), Qualifications Review Board (QRB) certified graduates of SES candidate development programs, and individuals with SES reinstatement eligibility are not required to address the Executive Core Qualifications (ECQs). They are required to address the Technical Qualifications (TQs). All other applicants are required to address both the ECQs and the TQs.

The experience may have been gained in either the public, private sector or volunteer service.

Key Requirements:

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Must be a U.S. Citizen or U.S. National.

Qualifications

Mandatory Qualifications Requirements:

Applicants must demonstrate that they meet the Basic Requirements in their resume; and must address the Executive Core Qualifications (ECQs) and each Technical Qualifications (TQs) in separate statements.

A. Basic Requirement:

As a basic requirement for entry into the SES, applicants must provide evidence in their resume of progressively responsible executive level leadership and supervisory experience that is indicative of senior executive level management capability. Typically, experience of this nature will have been gained at or above the GS-14 or 15 grade levels in the federal service or its equivalent in the private sector.

B. Technical Qualifications:

All applicants must address each TQ separately, not exceeding two pages per TQ. You are required to respond to all TQs. If you fail to do so, you will be rated as 'ineligible.'

TQ 1: Demonstrated knowledge and experience managing executive or corporate level administrative support activities, including procurement, space management, and human resources for a nationwide organization.

TQ 2: Demonstrated experience in assessing individual capabilities and development needs, assigning work, establishing performance standards and elements, conducting performance appraisals for subordinates, and ensuring that EEO and government-wide program requirements are incorporated in all human resource management operations.

TQ 3: Demonstrated knowledge and experience directing the formulation and execution of a multi-million-dollar annual executive or corporate budget for a nationwide organization.

DO NOT COMBINE THE TQ AND ECQ STATEMENTS. Failure to meet basic qualification requirements and address all TQs will result in your application being disqualified.

C. Executive Core Qualifications:

Applicants must address each ECQ separately, not exceeding two pages per ECQ. (Note: ECQ statements are not required if you are a current member of the Career SES, a former Career SES member with reinstatement eligibility or an OPM/QRB certified candidate.)

LEADING CHANGE - Ability to bring about strategic change, both within and outside the organization, to meet organizational goals. Inherent to this ECQ is the ability to establish an organizational vision and to implement it in a continuously changing environment.

LEADING PEOPLE - Ability to lead people toward meeting the organization's vision, mission, and goals. Inherent to this ECQ is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts.

RESULTS DRIVEN - Ability to meet organizational goals and customer expectations. Inherent to this ECQ is the ability to make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks.

BUSINESS ACUMEN - Ability to manage human, financial, and information resources strategically.

BUILDING COALITIONS - Ability to build coalitions internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals.

You are encouraged to address each ECQ separately and demonstrate the underlying competencies in the narrative. You should use action-oriented leadership words to describe your experience and accomplishments and quantify your experience whenever possible to demonstrate your accomplishments (e.g., number of employees supervised; size of budget managed, amount of money saved, etc.)

Applicants should use Challenge, Context, Action, and Results (CCAR) model below when responding to each ECQ:

CHALLENGE: Describe a specific problem or goal.

CONTEXT: Describe individuals and groups you worked with, and/or the environment in which you worked, to address a particular challenge (e.g., clients, members of Congress, shrinking budget, low morale).

ACTION: Describe the specific actions you took to address the challenge.

RESULT: Describe specific examples of measures/outcomes that had impact on the organization. These accomplishments demonstrate the quality and effectiveness of your leadership.

Should you choose to response to the ECQs using the narrative response, the narrative should not exceed 10 pages, be typed in 12-point font with one-inch margins. It is recommended that you include 2 recent (not older than 10 years) examples per ECQ. Before uploading into the system, ensure these guidelines are met. Documents that exceed these guidelines will not be reviewed.

Detailed information on each ECQ, the underlying and fundamental competencies, sample narratives and a tips sheet for writing effective ECQs are available in the Guide To Senior Executive Service Qualifications, Senior Executive Service Core Qualification, and Senior Executive Service Qualifications & Fundamental Competencies.

In addressing these mandatory qualifications elaborate on your accomplishments, experience, training, education, and awards, highlighting the problems solved and work objectives met, i.e., the results of your effort and evidence of your success. Do not repeat entries from your narrative work history. More information concerning the executive core qualifications may be obtained on the Internet at: http://www.opm.gov/ses/references/GuidetoSESQuals_2010.pdf

Education

This job does not have an education qualification requirement.

Additional information

Reasonable Accommodation: If you need a reasonable accommodation for any part of the application and hiring process, please notify us. The decision on granting a reasonable accommodation is made on a case-by-case basis.

Background Investigation: To ensure the accomplishment of its mission, VA-OIG requires every employee to be reliable and trustworthy. To meet those standards, all selected applicants must undergo and successfully complete a background investigation as a condition of placement in this position. This review includes financial issues such as delinquency in the payment of debts, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs.

Adverse Information Screening: Upon selection for this position, you are subject to inquiries as to any occurrences of misconduct, malfeasance, neglect of duty, or the appearance thereof. Information gained in this check will be considered in the approval decision.

Declaration for Federal Employment: If you receive a tentative offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application, prior to entry on duty.

False Statements: If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or you may be subject to fine, imprisonment, or other disciplinary action.

Non-Discrimination: All applicants will be considered without regard to race, color, religion, national origin, marital status, political affiliation, age, sex, sexual orientation, disabling condition, membership in an employee organization, or any other non-merit factors.

Bargaining: This is a non-bargaining unit position.

OTHER CONDITIONS OF EMPLOYMENT:

Citizenship: The selected applicant must be a US Citizen or US National. Proof of citizenship will be required prior to selection.

Drug Testing: All applicants tentatively selected for an SES position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment. After appointment, the selectee will be subject to random testing for illegal drug use.

Qualifications Approval and Probationary Period: Persons newly selected for career appointment to the SES must have their executive core qualifications approved by the Office of Personnel Management Qualifications Review Board and will be required to serve a 1-year probationary period.

Mobility: Individuals selected for SES positions may be subject to reassignment across geographic, organizational, and functional lines.

Background Investigation: This position is designated as Critical Sensitive and requires a background investigation and favorable adjudication for Top Secret clearance.

Financial Disclosure: Senior Executives are required to comply with the Ethics in Government Act, as amended, which requires the submission of a public financial disclosure statement, OGC-278, upon assuming an SES position, annually, and upon separation from employment.

Selective Service: If you are an applicant who was born male after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment.

Benefits

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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The following multi-step process is used to evaluate and refer applicants:

1.) Minimum requirements: Your application must show that you meet all requirements including the experience required for this position. You may be rated 'not qualified' if you do not possess the qualification requirements for the position. If your application is incomplete, you may be found 'ineligible'.

2.) Rating and Ranking: A panel of subject matter experts will review your application and evaluate your qualifications for this position based on the information in your application. Your application will be rated, based on the extent and quality of your experience, education, and training relevant to the duties of this position. Interviews will be at the discretion of the panel and/or selecting official.

3.) Referral: If you are among the top qualified candidates, your application will be referred to the appointing authority where final interviews and reference checks may occur. Only the selectee will be required to provide Executive Core Qualifications (ECQs) narratives for submittal to the Office of Personnel Management (OPM). Unless you have already been certified OPM Qualifications Review Board (QRB) in the past, your ECQs must be certified by the QRB before appointment can occur.

Your supporting documents are an integral part of the process for determining your qualifications for the position. If your responses are not supported by your resume, you will be eliminated from consideration. After reviewing your resume and supporting documentation, if a determination is made that you have inflated your qualifications or experience, you may lose consideration for this position. Incomplete or late applications will not receive further consideration.

Benefits

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Required Documents

As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

1. Resume - May Not Exceed 10 pages: Your resume must show evidence of progressively responsible leadership experience that is indicative of senior executive-level management capability and directly related to the executive core qualifications, such as: directing the work of an organizational unit; ensuring the success of one or more specific major programs or projects; monitoring progress toward strategic organizational goals, evaluating organizational performance and taking action to improve performance; supervising the work of employees; and exercising important policymaking, policy determining, or other executive functions.

Emphasize your level of responsibility, scope and complexity of programs managed, program accomplishments, policy initiatives undertaken, and the results of your actions.

Include start and end dates for each position (e.g., month and year; or month, day, and year).

Information over 10 pages will not be considered.

2. Executive Core Qualifications (ECQs) statements - Address each ECQ separately.

Limit your statements to no more than two pages per ECQ, totaling no more than 10 pages addressing all ECQs. Combine all responses into one PDF document.

Provide one or two examples of relevant experience per ECQ. For each example, describe your level of responsibility, scope and complexity of programs managed, program accomplishments, policy initiatives undertaken, and the results of your actions.

Applications directing the reviewer to search within the application or to see the resume (e.g., 'Refer to Resume') are considered incomplete and may not receive further consideration.

The Writing Executive Qualifications Statements section of the Office of Personnel Management's Guide to Senior Executive Service Qualifications can assist you with writing your ECQ statements. We recommend following the Challenge, Context, Action, and Result (CCAR) model to write your ECQ statement.

3. Technical Qualifications (TQs): You must submit your TQ narrative statements Limit your responses to no more than two pages for each TQ. Combine all responses into one PDF document.

4. Recent Performance Appraisal: Current Federal employees must upload a copy of their most recent performance appraisal.

5. If applying (as applicable):

A.) As someone that currently holds or has held a position in the federal civil service the federal civil service is defined as positions in the executive, judicial, and legislative branches; it does not include positions in the uniformed services. You must submit:

SF-50, Notification of Personnel Action, Upload under 'SF-50' document type in the agency application system.

Proof of holding of federal civil service position. If you work(ed) for an agency that does not provide an SF-50 for example, the United States Postal Service provide documentation that confirms you currently hold or have held a position in the federal civil service. Upload under 'SF-50' document type in the agency application system.

B.) As a current career Senior Executive Service (SES) member. You must submit:

SF-50, Notification of Personnel Action, Block 34 must show '4' (SES Career). Upload under 'SF-50' document type in the agency application system.

C.) As an SES Candidate Development Program graduate. You must submit:

Certificate of Executive Qualifications. Upload under 'Certificate of Executive Qualifications' document type in the agency application system.

How to Apply

VAOIG has partnered with the Treasury's Bureau of the Fiscal Service to provide certain personnel services to its organization. Fiscal Service's responsibilities include advertising vacancies, accepting and handling applications, and extending job offers.

The following instructions outline our application process. You must complete this application process and submit any required documents by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. We are available to assist you during business hours (normally 8:00 a.m. - 5:00 p.m. ET, Monday - Friday). If applying online poses a hardship, please contact us by noon ET on the announcement's closing date.

The Bureau provides reasonable accommodation to applicants with disabilities on a case-by-case basis. Please contact us if you require this for any part of the application and hiring process.

To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.

Follow the prompts to select your résumé and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.

After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.

You will be taken to the online application which you must complete to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.

To verify the status of your application:

Log into your USAJOBS account (USAJOBS Login)

Under 'application status,' click 'Track this application' and you will be taken to the agency website where you can check your application status. For more information regarding the job and applicant status, please refer to https://www.usajobs.gov/Help/how-to/application/status/ If you wish to make changes/updates to your application and the vacancy is still open, you can click on the job announcement and 'Update Application' to be taken back to your application. No updates can be made once the announcement has closed. Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position.

For additional information on how to apply, please visit the Partnership for Public Service's Go Government website.

To preview the assessment questionnaire:

https://apply.usastaffing.gov/ViewQuestionnaire/12579948

Agency contact information

Applicant Call Center

Phone304-480-7300

EmailVAOIGInquiries@fiscal.treasury.gov

Address

Office ofMgmt and Admin

Administrative Resource Center

Parkersburg, WV 26101US

Next steps

Once the online questionnaire is received, you will receive an acknowledgement email that your submission was successful. We will review your résumé and transcript(s) (if appropriate) to ensure you meet the basic qualification requirements. We will evaluate each applicant who meets the basic qualifications on the information provided and may interview the best-qualified applicants. After making a tentative job offer, we will conduct any required suitability and/or security background investigation.

Fair and Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

Criminal history inquiries

Equal Employment Opportunity (EEO) Policy

Financial suitability

New employee probationary period

Privacy Act

Reasonable accommodation policy

Selective Service

Signature and false statements

Social security number request