Executive Administrative Support Specialist
1 week ago
We are seeking a highly skilled and experienced Executive Administrative Support Specialist to join our team at Rocky Mountain Law Enforcement Federal Credit Union. As an integral part of our C-Level Executives' office, you will be responsible for providing exceptional administrative support, ensuring the smooth operation of our executive schedules, and maintaining confidentiality in all aspects of your work.
Key Responsibilities:- Calendar and Schedule Management: Coordinate and manage complex executive schedules, including meetings, appointments, and travel arrangements. Plan and book flights, accommodations, and itineraries as needed.
- Communication and Correspondence: Serve as the primary point of contact between executives, staff, clients, and other stakeholders. Draft, review, and send official correspondence, emails, and reports on behalf of the executive, handle incoming calls, and redirect as necessary.
- Meeting Preparation and Coordination: Organize meeting materials, create agendas, and distribute pertinent documents. Record meeting minutes, track action items, and ensure follow-up on key decisions. Arrange logistics for in-person and virtual meetings, including setting up audio/visual equipment.
- Project Management and Support: Assist with planning and execution of company projects and initiatives. Coordinate with departments to gather and analyze data, prepare presentations, and track project milestones. Take on additional special projects as directed by the executive team.
- Office Administration: Maintain and organize confidential files and records, ensuring data security and accessibility. Order office supplies, manage expense budgets, and handle invoices for department-related expenditures.
- Research and Report Preparation: Conduct research for executive initiatives, including market, competitor, and industry analysis. Prepare reports, presentations, and summaries for internal and external use. Assist in preparing materials for board meetings, investor presentations, and quarterly reviews.
- Event Planning and Coordination: Plan and organize company events, team-building activities, and executive gatherings. Coordinate with vendors, venues, and caterers to ensure event success. Manage event budgets and logistics from inception to completion.
- Confidentiality and Discretion: Handle sensitive and confidential information with the utmost discretion. Act as a trusted advisor, keeping executives informed while protecting confidential communications.
- Relationship Management: Build and maintain strong working relationships with internal and external stakeholders. Foster positive relationships with key contacts to enhance the executive's network. Represent the executive's office in a professional and courteous manner at all times.
As an Executive Administrative Support Specialist, you will have the opportunity to work in a dynamic and supportive environment, where you will be valued and recognized for your skills and contributions. We offer a competitive salary range of $28.50 - $36.50 per hour, commensurate with experience. In addition, we provide a comprehensive health insurance package, generous PTO plan, paid holidays, and eligibility for participation in a 401K retirement program.
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