Chief Administrative Coordinator to Real Estate Executive
7 days ago
Job Overview:
Prime Headhunting & Recruiting, Inc. is seeking a highly motivated and professional Chief Administrative Coordinator to provide comprehensive support to our Real Estate Executive in Boston.
About the Role:
- We are looking for someone who can act as the first point of contact for high-level stakeholders, including C-Suite executives and high-net-worth clients.
- The ideal candidate will have strong organizational and multitasking skills, with the ability to manage diverse tasks and priorities efficiently.
- As the Executive Assistant, you will be responsible for maintaining the general office, keeping it running smoothly, troubleshooting technology issues, and adapting to new technology as needed.
- You will also handle daily office tasks such as scanning documents, digitalizing records, and maintaining filing systems, as well as assist with media and marketing support.
Key Responsibilities:
- Office Management: Ensure the office environment is professional and welcoming for clients and partners, manage calendars, schedule meetings and appointments, and coordinate business travel arrangements.
- Executive Support: Provide personal assistant tasks, including scheduling doctor's appointments, arranging catering, traveling, and other family-related matters within reason.
- Administrative Support: Handle daily office tasks, assist with media and marketing support, and act as the first point of contact for high-level stakeholders.
Requirements:
- A minimum of 3 years of experience as an Executive Assistant or in a similar administrative role.
- Strong organizational and multitasking skills, with the ability to manage diverse tasks and priorities efficiently.
- High level of professionalism, particularly in interactions with executives and high-net-worth individuals.
- Computer proficient, with the ability to troubleshoot independently.
- Excellent written and verbal communication skills.
Benefits:
- Estimated annual salary: $80,000 - $100,000 based on location and industry standards.
- Flexible work hours to accommodate the executive's dynamic schedule.
- Professional business attire and presentation required daily.
- Paid holidays and 2 weeks of PTO/vacation offered to start.
- Free Newbury St. parking spot.
Why Work with Us?
We are a supportive and respectful family-owned business, offering a competitive annual salary, discretionary bonuses based on performance, and the flexibility to select your healthcare plan.
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