Support Services Coordinator
7 days ago
About the Role:
">- We are seeking a highly organized and detail-oriented Support Services Coordinator to join our team at ABLE Associates.
Job Summary:
">The Support Services Coordinator will be responsible for providing administrative support to the Director and Assistant Directors of Adult Residential Services. This role requires excellent communication skills, attention to detail, and the ability to work independently in a fast-paced environment.
">Main Responsibilities:
">- Scheduling and Planning: Ensure the scheduling and planning of day-to-day needs of the Director of Adult Residential Services.
- Medical Appointments: Coordinate medical appointments and scheduling as needed, maintaining appointments on calendar.
- Record Management: Scan, organize, and distribute all HCP forms on the server within 24 hours of each appointment.
- System Development: Organize, maintain, and assist in the development of various systems necessary to ensure the needs of the Adult Residential Programs are met.
- Licensing and Regulations: Knowledge of Massachusetts, Washington DC, New Hampshire DDS, Rhode Island regulations, and other licensing/funding sources related to the Adult Residential Program.
- Correspondence and Meetings: Ensure that interdepartmental correspondence generated by the Adult Residential Program is copied, mailed, and filed as necessary.
- Meetings and Travel: Assist with set up and preparation of meetings for the Adult Residential Program, including attendance and taking meeting minutes as assigned.
- Purchase Orders: Assist with the Purchase Order process.
- Schedule Distribution: Compile, complete, and distribute completed Adult Residential Program schedules bi-monthly or as needed.
- Employee Management: Ensure that all individuals' ISPs, behavior plans, and emergency fact sheets are up to date.
- Evaluations and Training: Ensure all Adult Residential employees' evaluations, mandatory trainings, certifications, licenses, registrations, and resumes are up to date and current copies are on file.
- Contracted Services: Coordinate contracted employees' services with external agencies.
- Attendance Tracking: Track attendance for program contracts as well as adult residential employees.
- Administrative Tasks: Complete varied administrative support tasks, such as copying, typing, filing, distribution of paperwork, etc...
- Special Projects: Complete short- and long-term special projects as needed (e.g., record audit).
- Safety and Hygiene Reports: Ensure follow-through on safety and hygiene reports, records audits, and other specified tasks.
- Training and Development: Attend a variety of trainings and in-services as related to the Adult program and residential supports and individual needs.
- New Program Development: Assist with new program development and setup as assigned.
- Liaison and Representation: Act as a liaison between all departments of the agency and represent the Director and Assistant Directors of Adult Residential Services at designated meetings as needed.
- Confidentiality: Maintain confidence and protect operations by keeping sensitive information confidential.
- Collaboration: Cooperate and participate in internal investigations.
Requirements:
">- Education: High School Diploma or Associate Degree
- Experience: 1 year experience working as a team leader caring for people with intellectual/developmental disabilities
About ABLE Associates:
">ABLE Associates is a leading provider of human services, dedicated to empowering individuals with intellectual and developmental disabilities to achieve their full potential.
">Salary:
">$45,000 - $55,000 per annum, depending on experience
">Benefits:
">TBD
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