Corporate Administrative Support Specialist

7 days ago


Bronx, United States First Student Inc Full time
Job Overview

We are seeking a highly organized and detail-oriented Corporate Administrative Support Specialist to join our team at First Student Inc.

About the Position

This role will provide administrative support to the General Counsel, including drafting correspondence, scheduling appointments, maintaining paper and electronic files, coding and processing department invoices, and providing information to callers.

Responsibilities:
  • Assist in other processes such as reconciliation, expense report preparation, invoicing, annual budget development/compilation, etc.
  • Answer telephones and give information to callers, take messages, or transfer calls to the appropriate individuals.
  • Set up and maintain paper and electronic filing systems for records, correspondence, and other materials.
  • Open, read, route, and distribute incoming mail and other materials. Prepare answers to routine letters.
  • Complete and route forms in accordance with company procedures.
  • Arrange conferences, meetings, and travel reservations for office personnel. Coordinate conferences and meetings.
  • Administer department programs, projects, and/or processes.
  • Order and dispense supplies.
  • Makes copies of correspondence and other printed material.
  • Support recruiting efforts by posting positions internally and externally. Coordinates interview schedules and travel arrangements for executive candidates.
Requirements:
  • High School Diploma or Equivalent Required.
  • Associate's or Bachelor's degree preferred, but not required.
  • Less than 2 years experience.
  • Microsoft Office, Excel, and PowerPoint skills.
  • Good written and verbal communication skills.
  • Excellent organizational and follow-up skills.
  • Strong attention to detail.
  • Able to utilize office equipment such as fax machines, copiers, and phone systems; able to use computers for spreadsheet, word processing, database management, and other applications.
Benefits:

We offer competitive compensation and benefits (which vary based on role, location, and business), including physical and mental health initiatives, medical/dental/vision, 401(k), and paid holiday/vacation.

Salary:

$17/hour

Professional Advancement:

Tremendous opportunities for career growth and advancement within our organization, thanks to our strong presence across North America.



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