Surgical Secretary

The Carle Eureka Operating Room is seeking a highly skilled and organized Surgical Secretary to provide administrative support to our team. As a key member of our perioperative team, you will be responsible for maintaining the cohesiveness of day-to-day office functions and operations.

• Provide secretarial and office management functions to maintain a smooth operation of the department
• Generate administrative reports, correspondence, and other documents as needed
• Maintain calendars, schedule meetings, arrange appointments, and provide necessary documents for use in scheduled meetings
• Disseminate information to appropriate individuals inside and outside the division to ensure facts are communicated properly
• Update and maintain department phone trees and RAVE alert system for the division
• Conduct research, gather and provide information, and evaluate sources or the application of regulations and procedures to specific cases
• Identify and recommend areas for improvement with relevant processes and operating procedures
• Learn and utilize new software applications as appropriate
• Complete facility, IT, BIOMED, Telecom work orders as instructed
• Track anesthesiologist on-call pay tracking and route to accounting department
• Perform and create department audits as assigned
• Provide support for tracking DNV action plans
• Provide backup support for the OR Schedulers and Billers
• Create agendas and take minutes for Perioperative Executive Committee, Robotics Executive Committee, Anesthesia Physician monthly meeting, and operating room monthly meeting
• Create PowerPoint, Excel, and Word documents to support Perioperative business plans, capital, and facility projects

• One (1) year experience providing secretarial and office duties
• Excellent interpersonal, communication, time management, and organizational skills
• Ability to plan, prioritize, and complete multiple projects/tasks under stress with frequent interruptions and meet deadlines
• Must be able to project a professional, pleasant image while interacting with a variety of personalities and cultures, demonstrate tact and diplomacy in interactions, and maintain and respect confidentiality
• Familiarity and working knowledge of computer applications, including Word, Excel, PowerPoint, and Visio
• Knowledge and structure of the English language, including the meaning and spelling of words, rules of composition, and grammar

This is a part-time career opportunity. The Carle Eureka Operating Room is committed to our Nursing Professional Practice Model, and we believe in caring relationships with our patients, families, community, and colleagues to provide exceptional care.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.

Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.