Senior Event Project Manager
3 weeks ago
As a Senior Event Project Manager at Spiro Services, you will be responsible for delivering best-in-class service, providing proactive solutions, quality products, and services on-time and on-budget. You will work closely with the Account Directors and Production teams on the delivery of a variety of experiential projects, including live events, conferences, exhibitions, and virtual events.
Key Responsibilities
- Develop a strong understanding of clients' products, services, exhibition practices, workflow procedures, and ongoing marketing goals.
- Manage and onboard exhibitors to internal processes and account best practice.
- Oversee Project Coordinators and administration to ensure smooth exhibitor management and delivery.
- Work closely with the client to make any necessary adjustments to the exhibition layout or exhibitor processes.
- Follow a project timeline, communicating with the client to highlight any issues with production of the exhibition.
- Work with designers to develop project specifications and obtain estimates.
- Prepare detailed project cost proposals and present to clients alongside the Project Lead.
- Manage Spiro and 3rd party production, show service, and logistics details prior to the show, including coordinating Design, Estimating, Project Management, Transport, I&D, and Show Services to ensure budgets, timelines, and deliverables are achieved.
- Work with the HSSE Manager to develop CDM plans and coordinate Health and Safety planning.
- Communicate H&S plans to onsite teams, record details of inductions, incidents, and accidents, and proactively monitor site safety.
- Travel to show venue to supervise construction, fulfill client requirements for show-site support through to dismantling as required.
- Document show-site activities and produce post-show review in conjunction with Project Lead.
- Monitor job costs in order to effectively manage project budgets and achieve or exceed forecasted show profit.
- Review invoice against proposal to determine variances, investigate unexplained variances to determine validity and accuracy, and provide timely reports as required.
Requirements
- Ideally 4+ years of Event Management, Senior Event Project Management experience.
- Up to 35% travel required.
What We Offer
- Remote Environment
- Full Benefits Package
- 401K Vesting Immediately
- Psychological Safety
- Diversity, Inclusivity, and Belonging Culture
- Employee Led Resource Groups
- Spiro*YOU Professional Development & Learning Programs
- Employee Events
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