Senior Administrative Specialist

4 weeks ago


FL United States University of West Florida Full time
Job Summary

This position provides administrative support to the Dean of the College of Business, ensuring the smooth operation of the Dean's office. The successful candidate will manage the Dean's calendar, schedule meetings, and provide correspondence for the Dean. Additionally, they will gather and organize data, create reports, and presentations as directed by the Dean.

Key Responsibilities
  • Manage the Dean's calendar and schedule meetings
  • Provide correspondence for the Dean, including internal and external communications
  • Gather and organize data, create reports, and presentations as directed by the Dean
  • Work closely with the Dean and Associate Deans to carry out their responsibilities
  • Assist with accreditation-related tasks, including responding to information requests and preparing documentation
  • Represent the College of Business on the Academic Affairs Staff Development Council and serve as a core member of the AASDC Hub Council
Requirements
  • A high school diploma and six years of appropriate experience
  • Higher education institution experience in understanding and adhering to College and University policies and procedures
  • Excellent skills in utilizing computer software, including Microsoft Word, Excel, PowerPoint, and Dropbox
  • Experience utilizing and managing Gmail, Google Calendaring, and managing shared folders and files utilizing Google Drive
  • Knowledge of scheduling and managing online virtual meetings via Zoom, Google Meets, and other applications
Preferred Qualifications
  • Some college coursework
  • Excellent communication skills, both written and verbal
  • Exceptional organizational and time management skills
  • Knowledge of College and University procedures


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