Senior Legal Support Specialist

4 weeks ago


New York, New York, United States Construction Company in LIC, NY Full time
Job Description

We are seeking a highly organized and detail-oriented Paralegal Coordinator to join our team. In this role, you will provide critical support to our attorneys and paralegals, ensuring the smooth operation of our office. Your responsibilities will include case management, contract reviews, certificate of insurance compliance, and coordinating meetings. You will work collaboratively with our team to maintain complete and accurate files, and communicate effectively with various departments, attorneys, paralegals, and clients. The ideal candidate is a critical thinker with excellent organizational skills, attention to detail, and the ability to work independently and as part of a team.

Responsibilities:

  • Draft, proofread, and file or send legal documents, such as motions, pleadings, discovery, letters
  • Perform administrative duties, such as maintaining lawyers' calendars, scheduling appointments, making photocopies, and compiling complex documentation
  • Create and maintain case files via Google Drive and case folders
  • Communicate with various departments, attorneys, paralegals, and clients in person, over the phone, and via email
  • Screen, direct, and prioritize incoming calls and emails
  • Perform legal and background research when requested
  • Track deadlines to ensure legal documents and certificates of insurance are filed in a timely manner
  • Represent the organization with professionalism and integrity when dealing with clients, attorneys, and court officials
  • Legal billing experience
  • Maintain strict confidentiality of organizational and client information
  • Strong multi-tasking and computer skills

Preferred Qualifications:

  • Minimum of 1 year of experience as a legal assistant
  • Bachelor's degree, or Paralegal certification
  • Knowledge of online court filing systems
  • Experience working with multiple lawyers simultaneously
  • High-paced environment
  • Excellent organizational skills and attention to detail
  • Excellent time management skills and ability to meet deadlines
  • Critical thinker

About Us:

Nouveau is one of the largest independent vertical transportation servicing organizations in the nation, with over 35 years of experience, 850+ employees, and more than 8,500+ elevators in our care. We specialize in high-demand, high-traffic areas, and have clients in nearly every type of building imaginable throughout the United States. As a family-owned and managed business, we pride ourselves on our commitment to excellence and customer satisfaction.


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