Business Coordinator

2 days ago

Horseheads North, New York, United States Gas Field Specialists Full time
Business Coordinator Job Description

Gas Field Specialists, Inc. is a leading independent gas service company with offices in New York and Pennsylvania. We are committed to delivering exceptional customer experiences and fostering a culture of safety, integrity, and respect.

Job Summary

We are seeking a highly organized and detail-oriented Business Coordinator to provide administrative support to various departments within our organization. The successful candidate will possess excellent communication skills, a working knowledge of the Oil and Gas Industry, and the ability to maintain confidentiality.

Key Responsibilities
  • Provide administrative support to various departments, including general office duties and project work as assigned by Supervisor.
  • Answer phones, perform receptionist duties, and triage calls between intra-company departments.
  • Input invoices and documents as required, and assemble and process overnight shipments to satellite locations, customers, vendors, etc.
  • Create and modify documents using Microsoft Office, Sage Timberline, and other company software.
  • Maintain hard copy and electronic filing systems, and coordinate meetings and conferences.
  • Support staff in assigned project-based work, and provide support to the Payroll, HR, Billing, and other company departments as required.
  • Set up accommodation and entertainment arrangements when requested, and perform general office duties such as mailing, filing, scanning, and copying.
  • Receive, direct, and relay telephone messages, including fax messages, emails, etc.
  • Direct company visitors to the appropriate GFS employee, and pick up and deliver regular and interoffice mail.
  • Research, price, purchase office supplies, and maintain the general filing system and file all correspondence.
  • Assist in the planning and preparation of meetings, conferences, and conference telephone calls, and maintain an adequate inventory of office supplies.
  • Redirect calls as appropriate, and take adequate messages when required.
Requirements
  • Associate or Bachelor's Degree helpful but not required.
  • Minimum of two years of relevant experience.
  • Excellent communication skills and the ability to work successfully with a wide variety of people at different levels within the organization.
  • Working knowledge of the Oil and Gas Industry.
  • Ability to keep company proprietary information confidential.
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
  • Ability to write routine reports and correspondence.
  • Strong computer skills (Microsoft Office Suite) and above-average math skills.
  • Detail-oriented with strong organizational skills.
Work Environment

Work primarily in a climate-controlled environment with minimal safety/health hazard potential. Sedentary, sitting, walking, occasional lifting (overhead, waist level) from floor, bending, frequent near vision use for reading and computer use; frequent stressful conditions (cardiovascular).

The above statements are only intended to represent the essential job functions and general nature of the work being performed and are not exhaustive of the tasks that an employee may be required to perform. The employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business, competitive considerations, or the work environment change. Equal Opportunity Employer. Gas Field Specialists, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.

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