Event Planning Specialist

4 weeks ago


Boise, Idaho, United States Boise State University Full time
Job Summary: Boise State University is seeking a highly organized and detail-oriented Event Planning Specialist to support the event needs of the College of Arts and Sciences, the School of the Arts, the School of the Environment, and the School for the Digital Future.

Key Responsibilities:

* Interpret and explain policies and procedures related to event planning and coordination.
* Conduct pre-event planning and coordination meetings with clients and serve as an Event Manager.
* Coordinate, collect, organize, and distribute information from event and conference planners and staff.
* Schedule public meeting facilities using scheduling software.
* Coordinate conference services with campus departments such as University Dining, Athletics, FO&M, Campus Rec, Morrison Center, Security, Yankee, and Parking.
* Meet with clients to determine needs and provide technical assistance in the planning stages of each conference.

Additional Responsibilities:

* Coordinate with Communications/Marketing staff to promote College of Arts and Sciences events.
* Manage calendar for the Keith and Catherine Stein Luminary space and class/group reservations in coordination with School of the Arts staff.
* Assist in the coordination of recruitment, retention, marketing, and other programmatic events as needed.
* Administration for events-related queries in the College and Schools.
* Coordinate with campus staff for various logistics efforts including School or Research Center conferences, showings, speakers, etc.

Requirements:

* Bachelor's Degree and 2 years experience or relevant professional experience.
* Previous events management experience preferred.

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