Contract Specialist

23 hours ago

Washington, Washington, D.C., United States GRAND GROUND ENTERPRISE LLC Full time
Job Title: Contract Specialist

At Grand Ground Enterprise LLC, we are seeking a highly skilled Contract Specialist to join our team. As a Contract Specialist, you will play a critical role in supporting our organization's procurement and acquisition efforts.

Job Summary

The Contract Specialist will be responsible for providing administrative support to the Contracting Officer, including but not limited to, preparing and reviewing contracts, conducting market research, and drafting acquisition strategies and plans.

Key Responsibilities
  • Assist in the development and maintenance of administrative management tools, templates, training, and program governance and reporting.
  • Ensure all administrative support efforts are consistent with the governance principles and framework, government statutes, policies, regulations, and related guidance.
  • Provide administrative assistance to the organization by providing support in developing and documenting various types of requirements and other information in support of the Mission Partner's acquisition(s).
  • Establish working relationships with stakeholders essential to effective project planning and execution; provide continuous accountability and scheduling coordination with each agency during the project for effective meetings to identify, communicate, and resolve any potential problems.
  • Develop, review, and account for the applicable documentation required to execute the acquisition project.
  • Provides feedback to customers and keeps abreast of changing environments and potential shifts in emphasis or other program changes.
  • Liaison with applicable requirement stakeholders (e.g. SAF/AQ, Mission Partners, Finance, Contracting) to maintain accurate forecast and accountability of upcoming requirements.
  • Participate in meetings pertinent to the planning of assigned requirement(s).
  • Successful management of acquisitions and requirements through the organization's management tool or management system. Manage, Schedule, training, assign, report, and track (e.g. Dashboards, Integrated Master Schedules, Calendar Invites, etc.) the organization's acquisition packages using the applicable organizational operating instructions, training, and instructions.
  • Utilize administrative acquisition support knowledge and experience to liaison between the organization and Mission Partner and provide assistance, guidance, and support with the timely submission of requirement packages.
  • Review and track requirements utilizing the Air Force Service Management Tool (SMT) and applicable Portfolio dashboards and databases (currently Microsoft (MS) Excel, Access, and SharePoint).
  • Develop and maintain requirement package templates.
  • Produce Acquisition Reports & Acquisition Data. Provide applicable acquisition reports with advising on acquisition data to analyze: timelines, performance, statistics, workload balancing, trend analysis, and forecasting.
  • Present findings or translate the acquisition data into useable formats by applying critical thinking. Findings will become part of government dashboard/briefings to support compliance findings, inspections, leadership decision making, and customer expectation management.
  • Maintain and collect acquisition data using different tools and statistical techniques such as MS SQL queries from various databases, such as but not limited to MS Excel, MS Access, SharePoint, and data management systems in order to provide accurate and reliable administrative reports (e.g. Requirements, Forecasting and Planning reports, Procurement Acquisition Lead Time (PALT) report, Dashboards).
  • Advise and assist in establishing useful acquisition data collections from existing systems. Apply sound strategies for obtaining quality acquisition data from different sources, integrating, and developing actionable information. Prepare applicable acquisition reports and acquisition briefs on an as needed basis.
  • Develop & Maintain Business Rules. The contractor shall assist the organization in administrative actions required to develop and maintain the business rules with improving acquisition tradecraft, processes, and standardized in the acquisition process.
  • Assist with the administrative duties with maintaining acquisition process and recommend goals to improve acquisition tradecraft to include streamlining process, lead times, on-time award rates, achieve quality requirements documentation, improve performance, and drive efficiencies for acquisitions.
  • Assist with the administrative duties with maintaining various acquisition documents such as but not limited to policy, standard operating procedures, governance, and templates.
  • 3-5 yrs experience providing contract management support, performance management support, and contract financial management support.
  • 3-5 yrs experience supporting and interpreting the Federal and DoD regulations and standards required by the MHS IT Directorate (i.e., FAR, DFARS, DoD 5000, etc.).
  • Familiarity of the Dept of Defense, Air Force Agency is highly desired.
  • Must be detail-oriented, organized, and self-motivated with high attention to detail.
Qualifications
  • Must have acquisition experience in DoD or Federal Government and Purchasing or Program Management Experience.
  • History working with DOD Health Agencies.
  • An Active DOD Secret Security Clearance is a must for this position.
Professional Skills
  • Excellent verbal, interpersonal, and written communication skills.
  • Strong analytical, problem-solving, and decision-making capabilities.
  • Team player with the ability to work in a fast-paced environment.
  • Strong oral and written communication skills.
Benefits
  • Grand Ground Enterprise LLC offers an excellent benefits package, an award-winning talent development program, and fosters a highly skilled, energized, and empowered workforce.
  • Grand Ground Enterprise LLC is an equal opportunity employer that values diversity at all levels. (EOE – Minorities/Females/Protected Veterans Status/Disability Status/Sexual Orientation/Gender Identity)

At Grand Ground Enterprise LLC, we are committed to providing a work environment that is inclusive, diverse, and respectful of all employees. We believe that our employees are our greatest asset and are committed to providing them with the tools, resources, and support they need to succeed.

Primary Location

Hybrid-- Maryland, DC, and Virginia

Employment type

Full-time

Job Type: Full-time

Pay: $100,000.00 per year based on experience

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Professional development assistance
  • Vision insurance

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