Event Coordinator

3 weeks ago


Philadelphia, Pennsylvania, United States TBG | The Bachrach Group Full time

Event Manager Job Description

The Event Manager will be responsible for planning and executing high-quality events for TBG | The Bachrach Group's members and guests. These events will range in size from 10 to 400+ attendees.

Key Responsibilities:

  • Identify the requirements and expectations for each event, collaborating with department leads to set revenue and attendance goals based on the allotted budget.
  • Manage expenses within the allotted event budget, documenting receipts, payments, and coding transactions appropriately, while collaborating with the internal team as needed.
  • Research venues, suppliers, vendors, and negotiate prices and hire.
  • Work with the internal communications team to publicize and promote the event.
  • Liaise with vendors, exhibitors, sponsors, speakers, and stakeholders during the event planning process to ensure budget compliance and deadline management.
  • Work with the internal marketing team to identify event A/V needs and negotiate prices and hire a vendor.
  • Manage and monitor event registrations in the association management software; troubleshoot technical issues; provide registration assistance and invoicing for members.
  • Select dining menus and develop a seating plan, collaborating with the internal team as needed.
  • Determine appropriate guarantee numbers and communicate with vendors.

Requirements:

  • Demonstrated history of exceptional project management skills and success. Excellent budget management and compliance.
  • Outstanding vendor management skills. Strong negotiation and communication skills.
  • Strong computer skills required – intermediate or better knowledge of office software, including MS Outlook, Word, Excel, and PowerPoint. Association Management Software or Member Database software experience is preferred.
  • Demonstrated success in completing tasks and projects by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and adjusting plans as necessary.
  • Professional and customer service-oriented individual with uncompromising ethics.

Education and Experience Requirements:

  • Bachelor's degree in hospitality management or a related field with at least 4 years of event management experience, or a combination of education and relevant experience.

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