Strategic Support Specialist

2 weeks ago

Arlington, Virginia, United States Stand Together Full time
About the Role

We are seeking a highly skilled and experienced Executive Assistant to support our Chief Communications Officer and Chief of Staff. The ideal candidate will be a strategic thinker with excellent organizational skills, strong communication abilities, and a high level of confidentiality.

Key Responsibilities
  1. Calendar Management: Build and maintain a deep understanding of priorities to effectively allocate the leader's time. Prioritize a high volume of inquiries and requests while troubleshooting conflicts for your team.
  2. Meeting Preparation and Follow-up: Assemble meeting agendas and coordinate and track action items.
  3. General Administrative Support: Process invoice payments, reconcile receipts and expense reports on behalf of the leaders, and book and coordinate travel, itineraries, and logistics.
  4. Process Improvement: Identify areas to increase efficiency and innovate to improve administrative processes. Collaborate with internal and external Executive Assistants to understand prioritization and make trade-offs.
Requirements
  1. 5+ years of professional experience.
  2. Professional manner and strong interpersonal communication skills, written and verbal.
  3. Excellent organizational skills with sharp attention to detail and the ability to think ahead, problem solve, engage proactively, and take initiative.
  4. A collaborative approach to work; give and receive feedback respectfully.
  5. Ability to think strategically about the principal's time as an allocation of resources.
  6. Demonstrate a high level of confidentiality, sense of judgment, and ability to improvise and creatively problem-solve while maintaining composure.
  7. Ability to provide articulate and concise oral and written communications.
  8. Proficiency with Microsoft Office: Word, Excel, Outlook (including expertise with Outlook's calendar function), and PowerPoint.
  9. Proficiency with expense reporting software, such as Concur.
About Stand Together

Stand Together is a dynamic and mission-driven organization committed to driving positive social change and empowering individuals to overcome barriers. We are dedicated to creating a society that fosters opportunity, dignity, and well-being for all.

What We Offer
  1. A meaningful career where your work will improve the lives of millions of Americans.
  2. A vision-driven organization of over 1,000 employees across the country who are dedicated to improving the lives of others.
  3. Competitive salaries and bonuses. Our salary and bonus strategies are aligned to the value you create, not a standardized bell curve.
  4. Generous 401K match - 6% match with immediate vesting.
  5. Competitive benefits.
  6. Our flexible time-off policy allows all employees to take planned and unplanned time off as needed.
  7. Mileage reimbursement for business travel separate from your commute.
  8. Commuter assistance plans to offset the cost of commuting into our headquarters (on-site parking or metro).
  9. Opportunities for professional development and mentorship that can strengthen your effectiveness through Principle Based Management and other industry-specific programs.

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