Administrative Coordinator

4 weeks ago

New York, New York, United States Motion Recruitment Full time

Job Summary:

Motion Recruitment is seeking a seasoned Administrative Coordinator to support senior management with global responsibilities in a fast-paced global financial services firm. The ideal candidate is a team player, extremely motivated, resourceful, organized, communicative, and able to leverage the managers' time by completing tasks independently with strong attention to detail and a consistently positive attitude.

Key Responsibilities:

  • Provide administrative support to senior management, including scheduling, correspondence, and data entry.
  • Manage multiple tasks and priorities in a high-pressure environment, ensuring accuracy and meeting deadlines.
  • Develop and maintain effective relationships with internal and external stakeholders, including clients and vendors.
  • Anticipate and address the needs of senior management, proactively seeking solutions to complex problems.
  • Ensure the confidentiality and integrity of sensitive information, adhering to company policies and procedures.

Requirements:

  • Minimum seven years of corporate administrative experience in roles that interfaced with external clients and executive management.
  • Ability to work well in a fast-paced team environment, getting along with multiple personalities and being proactive in assisting and supporting others, providing backup as needed.
  • Ability to proactively anticipate needs and make sound decisions with minimal direction.
  • Excellent organizational skills with very strong attention to detail; ability to seamlessly manage multiple tasks with a high degree of accuracy and meet deadlines in a high-pressure environment.
  • Absolute discretion and appropriate handling of highly sensitive information essential.
  • Strong time management skills; ability to handle multiple concurrent assignments with a high degree of accuracy and meet deadlines in a high-pressure environment.
  • Excellent written and oral communication skills and collaborative interpersonal skills.
  • Professional, polished conduct in all aspects.

Benefits:

  • Medical Insurance - Four medical plans to choose from for you and your family.
  • Dental & Orthodontia Benefits.
  • Vision Benefits.
  • Health Savings Account (HSA).
  • Health and Dependent Care Flexible Spending Accounts.
  • Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance.
  • Hospital Indemnity Insurance.
  • 401(k) including match with pre and post-tax options.
  • Paid Sick Time Leave.
  • Legal and Identity Protection Plans.
  • Pre-tax Commuter Benefit.
  • 529 College Saver Plan.

About Motion Recruitment:

Motion Recruitment is an Equal Opportunity Employer, including Veterans/Disability/Women. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP's Employment Accommodation policy. Applicants need to make their needs known in advance.

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