Accounts Payable and Purchasing Specialist

3 weeks ago


Topeka, Kansas, United States Family Service and Guidance Center Topeka Full time
Job Summary

The Financial Operations Coordinator will be responsible for managing the office supply inventory, processing payments, and maintaining accurate records. This role requires strong organizational skills, attention to detail, and effective communication.

Key Responsibilities
  • Order office supplies and equipment for all locations and maintain the office supply inventory.
  • Prepare daily deposits and post client payments to the electronic medical record system.
  • Review payment requests for accuracy and process payments on a timely basis.
  • Assist with monthly grant reports and audit reports, including program expense spreadsheets and transportation reports.
  • Maintain logs and cost sheets for the Agency vehicle fleet.
  • Assist with scheduling and registration for staff member seminars and travel.
  • Obtain or assist with obtaining monthly copy counts and submit them to leasing companies.
  • Calculate bi-weekly lunch count sheets and provide them to the payroll processor.
  • Gather information and assist with the annual financial audit as requested.
  • Maintain working relationships with vendors and ensure efficient completion of duties.

Requirements
  • High School Diploma or GED equivalent required.
  • Must pass background investigations and possess a valid driver's license.
  • 1+ years' accounts payable experience.

Preferred Qualifications
  • Effective communication skills.
  • Customer-focused and reliable.
  • Proficient in MS Office Suite.

Work Environment
The position requires long periods of sitting, keyboard use, and speaking on the telephone. Ability to perform duties in a fast-paced office environment.

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