Senior Administrative Coordinator
4 days ago
We are seeking a highly skilled and organized Administrative Assistant I to join our team at KLS Logistics Services Inc. This individual will provide personal secretarial services and administrative assistance to senior management while exercising initiative and judgment on a regular basis.
Key Responsibilities- Accounts Payable and Receivable - Manage the accounts payable and receivable process, obtain purchase orders, validate and process invoices, contact vendors regarding discrepancies.
- Payroll Support - Review, transmit, and manage the weekly payroll process, reconcile any issues that occur.
- Month-End Close - Assist the General Manager with the month-end close process.
- Correspondence and Reporting - Type correspondence and reports from rough drafts, edit grammar, punctuation, or spelling as needed.
- Independent Decision Making - Use considerable judgment and initiative to determine the approach or action to take in non-routine situations.
- Telephone and Visitor Screening - Screen telephone calls and visitors, redirecting them to subordinate managers or other offices as necessary.
- Confidential Reporting - Prepare a variety of highly confidential, specialized, and recurrent reports, such as financial data.
- Filing and Record Keeping - Maintain a filing system, including confidential items, and establish, maintain, and revise supervisor's files.
- Calendar Management - Maintain the manager's calendar, scheduling meetings and appointments, arranging travel and hotel accommodations for frequent extended trips, and compiling and submitting expense reports.
- Mail and Correspondence - Open and review all mail directed to management staff, compose responses to routine inquiries, and delegate tasks to subordinate managers.
- Education - High School Diploma or Equivalent.
- Experience - Two years using MS Excel, MS Word, and an email system. Three years related experience, preferred. Two years experience with accounts receivable and accounts payable, preferred.
KLS Logistics Services Inc is an equal opportunity employer.
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