Corporate Front Desk Coordinator

12 hours ago


Chicago, Illinois, United States The Larko Group Full time
Corporate Receptionist Job Description

We are seeking a highly organized and detail-oriented Corporate Receptionist to join our team at The Larko Group. As a key member of our front desk team, you will be responsible for providing exceptional customer service, managing office logistics, and ensuring seamless office operations.

Key Responsibilities:
  • Provide a positive first impression for visitors, respond to requests, and support coworkers.
  • Offer information to visitors, answer inquiries, and direct them to the appropriate personnel or resources.
  • Answer incoming calls to the main line and forward or take messages when appropriate.
  • Maintain common areas and prepare conference rooms for meetings.
  • Manage conference room calendars.
  • Enter guests into the building security system.
  • Coordinate internal office events, including ordering catering and setting up/taking down catering items.
  • Support intermural sports programs, providing guidance and support as needed.
  • Prepare and email monthly new hire spotlights to the firm.
  • Maintain firm-wide documents, such as the phone list, floor plan, and people doc.
  • Provide coverage to the other receptionist as needed, including breaks, lunches, PTO, and ad-hoc projects.
  • Offer administrative support to various departments, including scheduling meetings, preparing documents, and assisting with data entry tasks.
  • Assist with travel arrangements, including booking flights, hotels, and transportation, and compiling expense reports.
  • Coordinate department meetings, conferences, and events, including booking venues, arranging catering, and preparing materials.
Requirements:
  • 2-3+ years of front desk reception and/or administrative experience.
  • Ability to independently organize and prioritize workload.
  • Advanced computer skills, including competency with Microsoft products.
  • Proactive with the ability to work independently and consistently on multiple assignments in a fast-paced environment with minimal direction and supervision.
  • Ability to communicate effectively both verbally and in writing.
  • Must be able to work well under pressure.
  • Superior interpersonal skills are necessary and must be a strong team player who can work with diverse personalities.
  • Customer-focused with a professional and welcoming demeanor.

The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.



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