Executive Support Specialist

7 days ago

Washington, Washington, D.C., United States Vistant Full time

We are seeking a highly skilled Executive Support Specialist to provide exceptional administrative and operational support to our Front Office team.

About the Role

This is an exciting opportunity for a detail-oriented and organized professional to join our dynamic team. As an Executive Support Specialist, you will play a critical role in ensuring the smooth operation of our office, handling a wide range of administrative tasks, and providing high-level support to our leadership team.

Key Responsibilities
  • Manage and streamline paper flow processes, including routing documents for clearance, signature, and distribution.
  • Draft, edit, and format correspondence, memoranda, briefing materials, and other documents for accuracy and consistency.
  • Track, prioritize, and follow up on outstanding actions, ensuring all deadlines are met.
  • Maintain electronic and physical filing systems in compliance with Department standards.
  • Serve as the primary liaison between the Front Office and other State Department offices, ensuring timely and accurate communication.
  • Support scheduling and calendar management for Front Office leadership, including coordinating meetings, preparing agendas, and organizing briefing materials.
  • Distribute official correspondence and manage the flow of information to internal and external stakeholders.
  • Compile and prepare daily briefing books for Front Office leadership, ensuring completeness and accuracy.

In this role, you will have the opportunity to work closely with our leadership team, develop your skills and expertise, and contribute to the success of our organization.

Requirements
  • Bachelor's degree and a minimum of 3 years of relevant administrative and/or operational support professional experience, preferably within the Dept of State or the federal government.
  • Proficiency in Microsoft Office, particularly Excel spreadsheet skills, PowerPoint, Internet, and email applications.
  • Strong organizational skills and the ability to manage competing priorities in a fast-paced environment.
  • Excellent written and verbal communication skills.
  • Ability to work independently and as part of a team.
What We Offer
  • A competitive salary of $90,000-$100,000 per year, based on experience.
  • A comprehensive benefits package, including health insurance, retirement plan, and paid time off.
  • The opportunity to work with a dynamic team in a fast-paced and growth-oriented environment.

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