Executive Assistant | Office Coordinator
5 days ago
We are seeking an experienced Executive Assistant to provide exceptional administrative support and customer service to our team. The ideal candidate will possess a professional, charismatic, and customer-focused attitude, with excellent written and verbal communication skills.
About the Role
This is a challenging and rewarding role that requires a high degree of organizational skills, attention to detail, and ability to multitask in a fast-paced environment. You will be responsible for providing administrative support to the Office Manager, acting as a customer service representative, and establishing a positive image. You will also assist the General Manager and Transportation Manager as needed.
Main Responsibilities
* Provide administrative support to the Office Manager
* Handle all incoming phone calls and greet visitors and vendors professionally
* Assist with customer requests and serve as a resource
* Provide internal support for operations, transportation, and office team
* Support sales representatives by communicating with customers, preparing paperwork for loads, pricing, and reporting
* Support the Dispatch Function by taking and entering calls, preparing paperwork, and assisting transportation manager
* Organize monthly customer breakdowns and forward to the Recycling Consultant
* Prepare shipping paperwork and invoices all outbound loads
* Place stationery / tools / cleaning supplies/ food orders and when needed run errands to pick them up
* Prepare and send daily activity report to required recipients
* Manage all mail / parcel services
* Support the A/P function within the PA unit which includes setting up new vendors, coding invoices, scanning to accounting, and keeps track of paid and unpaid invoices
* Create monthly expense reports and make sure all credit card balances are in check
* Create monthly reports to track containers and waste
* Maintain an organized office/workspace
* File paperwork appropriately
Requirements
* High School Diploma required, college degree preferred, and previous similar position experience
* Standard MS Office software usage (Outlook, Excel, Word)
* Ability to work in a face-paced environment, managing multiple priorities
* Ability to perform accurate data entry
* Excellent written and verbal communication skills
* Highly organized
* Candidate must pass a pre-employment physical, background, and credit check
Compensation & Benefits
Our estimated salary range for this position is $45,000 - $60,000 per year, depending on experience. We offer a competitive benefits package, including health insurance, retirement plan, and paid time off. Additionally, you will have opportunities for professional growth and development within our company.
Why Choose Us?
We are a dynamic and growing company that values teamwork, innovation, and customer satisfaction. Our employees enjoy a collaborative and supportive work environment, where they can grow and develop their skills. If you are a motivated and results-driven individual who is passionate about delivering exceptional customer service, we encourage you to apply.
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