Executive Assistant | Office Coordinator

5 days ago


Atlanta, Georgia, United States United Scrap Metal, Inc. Full time
Job Summary

We are seeking an experienced Executive Assistant to provide exceptional administrative support and customer service to our team. The ideal candidate will possess a professional, charismatic, and customer-focused attitude, with excellent written and verbal communication skills.

About the Role

This is a challenging and rewarding role that requires a high degree of organizational skills, attention to detail, and ability to multitask in a fast-paced environment. You will be responsible for providing administrative support to the Office Manager, acting as a customer service representative, and establishing a positive image. You will also assist the General Manager and Transportation Manager as needed.

Main Responsibilities

* Provide administrative support to the Office Manager
* Handle all incoming phone calls and greet visitors and vendors professionally
* Assist with customer requests and serve as a resource
* Provide internal support for operations, transportation, and office team
* Support sales representatives by communicating with customers, preparing paperwork for loads, pricing, and reporting
* Support the Dispatch Function by taking and entering calls, preparing paperwork, and assisting transportation manager
* Organize monthly customer breakdowns and forward to the Recycling Consultant
* Prepare shipping paperwork and invoices all outbound loads
* Place stationery / tools / cleaning supplies/ food orders and when needed run errands to pick them up
* Prepare and send daily activity report to required recipients
* Manage all mail / parcel services
* Support the A/P function within the PA unit which includes setting up new vendors, coding invoices, scanning to accounting, and keeps track of paid and unpaid invoices
* Create monthly expense reports and make sure all credit card balances are in check
* Create monthly reports to track containers and waste
* Maintain an organized office/workspace
* File paperwork appropriately

Requirements

* High School Diploma required, college degree preferred, and previous similar position experience
* Standard MS Office software usage (Outlook, Excel, Word)
* Ability to work in a face-paced environment, managing multiple priorities
* Ability to perform accurate data entry
* Excellent written and verbal communication skills
* Highly organized
* Candidate must pass a pre-employment physical, background, and credit check

Compensation & Benefits

Our estimated salary range for this position is $45,000 - $60,000 per year, depending on experience. We offer a competitive benefits package, including health insurance, retirement plan, and paid time off. Additionally, you will have opportunities for professional growth and development within our company.

Why Choose Us?

We are a dynamic and growing company that values teamwork, innovation, and customer satisfaction. Our employees enjoy a collaborative and supportive work environment, where they can grow and develop their skills. If you are a motivated and results-driven individual who is passionate about delivering exceptional customer service, we encourage you to apply.

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