Administrative Support Specialist
4 weeks ago
The Executive Assistant for the Measurement Control and Sample Preparation (MCS) business at Thermo Fisher Scientific provides senior-level administrative support for multiple leaders, effectively managing day-to-day administrative functions including planning, organizing, and scheduling.
A Day in the Life:
- Maintains calendar of the manager and ensures the manager remains on schedule and properly prioritized throughout the day given the changing business requirements.
- Arranges travel schedule and reservations and prepares expense reports and ensures submission in a timely fashion.
- Coordinates details of onsite and offsite meetings and conferences including catering needs.
- Collects, compiles, and prepares presentations, reports, meetings agendas and other documents; establishes, organizes and maintains files.
- Composes, copies, and distributes correspondence and memoranda, reports, documents, forms, and tables as requested.
- Cooperates and coordinates with administrative assistants in other departments to handle temporary work overloads and fill in for temporary absences.
Keys to Success:
Education and Experience:
High school/secondary school graduate or professional certification, previous administrative experience (comparable to 3-6 years) or an equivalent combination of education, training and experience that provides the knowledge, skills, and abilities to perform the job.
Work Environment:
Thermo Fisher Scientific values the health and wellbeing of our employees. We support and encourage individuals to create a healthy and balanced environment where they can thrive. Below is listed the working environment/requirements for this role:
- Able to communicate, receive, and understand information and ideas with diverse groups of people in a comprehensible and reasonable manner.
- Able to work upright and stationary and/or standing for typical working hours.
- Able to lift and move objects up to 25 pounds.
- Able to use and learn standard office equipment and technology with proficiency.
- May have exposure to potentially hazardous elements, including infectious agents, typically found in healthcare or laboratory environments.
- Able to perform successfully under pressure while prioritizing and handling multiple projects or activities.
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