Administrative Support Specialist

4 weeks ago


Tewksbury, Massachusetts, United States Thermo Fisher Scientific Full time
Job Summary

The Executive Assistant for the Measurement Control and Sample Preparation (MCS) business at Thermo Fisher Scientific provides senior-level administrative support for multiple leaders, effectively managing day-to-day administrative functions including planning, organizing, and scheduling.

A Day in the Life:
  • Maintains calendar of the manager and ensures the manager remains on schedule and properly prioritized throughout the day given the changing business requirements.
  • Arranges travel schedule and reservations and prepares expense reports and ensures submission in a timely fashion.
  • Coordinates details of onsite and offsite meetings and conferences including catering needs.
  • Collects, compiles, and prepares presentations, reports, meetings agendas and other documents; establishes, organizes and maintains files.
  • Composes, copies, and distributes correspondence and memoranda, reports, documents, forms, and tables as requested.
  • Cooperates and coordinates with administrative assistants in other departments to handle temporary work overloads and fill in for temporary absences.

Keys to Success:

Education and Experience:
High school/secondary school graduate or professional certification, previous administrative experience (comparable to 3-6 years) or an equivalent combination of education, training and experience that provides the knowledge, skills, and abilities to perform the job.

Work Environment:
Thermo Fisher Scientific values the health and wellbeing of our employees. We support and encourage individuals to create a healthy and balanced environment where they can thrive. Below is listed the working environment/requirements for this role:
  • Able to communicate, receive, and understand information and ideas with diverse groups of people in a comprehensible and reasonable manner.
  • Able to work upright and stationary and/or standing for typical working hours.
  • Able to lift and move objects up to 25 pounds.
  • Able to use and learn standard office equipment and technology with proficiency.
  • May have exposure to potentially hazardous elements, including infectious agents, typically found in healthcare or laboratory environments.
  • Able to perform successfully under pressure while prioritizing and handling multiple projects or activities.


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