Front Desk Coordinator

7 days ago


Coral Gables, Florida, United States Interaction24,LLC Full time

**Job Overview**

Interaction24, LLC is seeking a highly organized and detail-oriented Administrative Assistant - Reception to join our team. As a key member of our front desk team, you will be responsible for providing exceptional customer service, managing incoming calls, scheduling appointments, and maintaining accurate records.

**Responsibilities**

  • Greet clients in a professional manner, ensuring a welcoming atmosphere.
  • Manage incoming calls, direct them to relevant staff members, and handle inquiries efficiently.
  • Schedule client appointments and manage the conference room calendar with precision.
  • Organize documents, files, and correspondence, handling sensitive information with discretion.
  • Input and update client information and appointment details into our CRM system accurately.
  • Handle incoming and outgoing mail, sorting and distributing them to the appropriate personnel promptly.
  • Monitor and maintain office supplies, ordering replacements as needed.
  • Maintain a clean and organized reception area, adhering to company standards.
  • Support accounting staff with tasks such as preparing documents, making copies, scanning, and closing projects.

**Requirements**

  • Prior experience in a similar role or industry (CPA or Law Firm)
  • Demonstrated ability to multitask efficiently, prioritize effectively, and manage multiple tasks simultaneously.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accuracy in data entry.
  • Excellent written and verbal communication skills, with a professional demeanor and appearance.
  • Able to adapt quickly to changing priorities and deadlines in a fast-paced environment.

**Benefits**

  • 401(k) plan with matching contributions
  • Dental insurance with comprehensive coverage
  • Health insurance with various plan options
  • Life insurance with adequate coverage
  • Paid time off for relaxation and rejuvenation
  • Vision insurance with routine eye exams and corrective lenses

**Work Environment**

  • 8-hour shifts, Monday through Friday
  • Coral Gables, FL location with easy access to public transportation


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