Front Desk Coordinator
7 days ago
**Job Overview**
Interaction24, LLC is seeking a highly organized and detail-oriented Administrative Assistant - Reception to join our team. As a key member of our front desk team, you will be responsible for providing exceptional customer service, managing incoming calls, scheduling appointments, and maintaining accurate records.
**Responsibilities**
- Greet clients in a professional manner, ensuring a welcoming atmosphere.
- Manage incoming calls, direct them to relevant staff members, and handle inquiries efficiently.
- Schedule client appointments and manage the conference room calendar with precision.
- Organize documents, files, and correspondence, handling sensitive information with discretion.
- Input and update client information and appointment details into our CRM system accurately.
- Handle incoming and outgoing mail, sorting and distributing them to the appropriate personnel promptly.
- Monitor and maintain office supplies, ordering replacements as needed.
- Maintain a clean and organized reception area, adhering to company standards.
- Support accounting staff with tasks such as preparing documents, making copies, scanning, and closing projects.
**Requirements**
- Prior experience in a similar role or industry (CPA or Law Firm)
- Demonstrated ability to multitask efficiently, prioritize effectively, and manage multiple tasks simultaneously.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accuracy in data entry.
- Excellent written and verbal communication skills, with a professional demeanor and appearance.
- Able to adapt quickly to changing priorities and deadlines in a fast-paced environment.
**Benefits**
- 401(k) plan with matching contributions
- Dental insurance with comprehensive coverage
- Health insurance with various plan options
- Life insurance with adequate coverage
- Paid time off for relaxation and rejuvenation
- Vision insurance with routine eye exams and corrective lenses
**Work Environment**
- 8-hour shifts, Monday through Friday
- Coral Gables, FL location with easy access to public transportation
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