Administrative Support Specialist

1 month ago


Chicago, Illinois, United States Blue Rose Consulting Group, Inc. Full time
Job Overview

Blue Rose Consulting Group, Inc. is seeking a highly skilled Administrative Assistant to provide comprehensive program support. The ideal candidate will perform a variety of administrative, record-keeping, and reporting tasks, supporting Front Office, Real Estate Division programs, and Project Management Office in Design & Construction.

Key Responsibilities:

  • Manage and maintain accurate and up-to-date records, reports, and databases
  • Compile, verify, and analyze data to ensure accuracy and completeness
  • Develop and implement effective record-keeping systems and procedures
  • Provide administrative support to Front Office, Real Estate Division, and Project Management Office teams
  • Assist with data entry, data analysis, and reporting
  • Coordinate and maintain various records, including contracts, financial documents, and project files
  • Respond to data input and verification requests, ensuring accuracy and timely updates
  • Provide general and contact information to GSA staff
  • Participate in projects related to data management and integrity, including internal audits and resolving System for Award Management (SAM) issues

Requirements:

  • Advanced knowledge and proficiency in Microsoft Office products (Excel, Word, Access, PowerPoint)
  • Effective communication skills (both written and verbal)
  • Resourcefulness, initiative, and skill to function in a fast-paced environment
  • Attention to detail with minimal supervision
  • Professionalism and the ability to interact effectively with others
  • Ability to meet planned and unscheduled deadlines timely
  • Ability to work independently
  • Ability to analyze complex data for insights and present findings to GSA leadership
  • Minimum of five years of experience in an administrative capacity, preferably with a Government Agency or Contractor
  • Background suitability clearance (HSPD-12) by GSA, prior to work and maintain this clearance

Preferred Skills:

  • Proficiency in additional software like Adobe, Google Suite (Mail, Calendar, Drive, Sheets, Docs)
  • Capability to become proficient in various GSA computer programs, such as eRETA
  • Ability to operate routine office equipment (scanners, copy machines, fax machines)

Compensation:

An hourly rate representing a total annual salary of approximately $68,000 - $71,000 plus an additional benefits allowance, for a total package of approximately $80,000+ annually.



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