Administrative Assistant

6 days ago

Gahanna, Ohio, United States Commercial Cleaning Company Full time
Job Overview

We are a family-owned commercial cleaning company dedicated to delivering high-quality services for businesses. Our team is passionate about creating clean, safe, and welcoming environments for our clients.

This part-time office assistant role is crucial in maintaining the smooth operation of our office, ensuring our clients receive exceptional service. The ideal candidate will be a self-starter with strong organizational skills and attention to detail.

Key Responsibilities:

  • Administrative Support: Provide general office assistance including answering phones, responding to emails, managing calendars, and scheduling appointments.
  • Client Communication: Serve as the primary point of contact for clients, offering excellent customer service by addressing inquiries, scheduling services, and resolving any client concerns.
  • Data Entry: Maintain and update client information, service records, and other essential documents in our system.
  • Billing and Invoicing: Assist with preparing and sending invoices to clients, tracking payments, and following up on outstanding balances.
  • Supply Management: Monitor and order office supplies as needed to ensure the office remains well-stocked and organized.
  • Filing and Organization: Maintain an organized filing system for both physical and electronic documents.
  • Assist with Marketing Efforts: Contribute to the creation and distribution of marketing materials, social media updates, and other promotional activities as required.
  • Recruitment and Onboarding: Manage the full recruitment process, including job postings, candidate screening, interviews, and onboarding of new employees.
  • Compliance and Policy Management: Ensure the company complies with labor laws and regulations, updating and enforcing HR policies and procedures as necessary.
  • Training and Development: Coordinate employee training programs and professional development initiatives to support employee growth and company objectives.
  • Other Duties: Perform additional tasks assigned by the office manager or company owner.

Requirements:

  • Self-Starter: Demonstrate ability to work independently with minimal supervision, identifying tasks, solving problems, and taking ownership of projects from start to finish.
  • Motivation: Possess a strong work ethic with a results-driven mindset, capable of setting goals and consistently meeting deadlines.
  • Adaptability: Thrive in a dynamic, fast-paced environment, quickly learning and applying new skills as needed.
  • Critical Thinking: Exhibit strong analytical and decision-making abilities, focusing on finding efficient and effective solutions.
  • Bilingual: High proficiency in speaking, reading, writing English and Spanish.
  • Experience: Previous experience in an office setting is preferred but not required; training will be provided.
  • Skills: Strong organizational and multitasking skills, with attention to detail, proficiency in Microsoft Office Suite (Word, Excel, Outlook), and basic familiarity with office equipment.
  • Communication: Excellent verbal and written communication skills, with a friendly and professional demeanor.
  • Dependability: Reliable and punctual, able to work independently and as part of a team.
  • Attitude: Positive attitude with a willingness to learn and take on new challenges.

Benefits:

  • Flexible part-time hours that can accommodate your schedule. Hybrid schedule is also available.
  • Opportunity to work in a supportive and friendly environment.
  • Possibility for growth within the company.
  • Competitive hourly wage: $18-$22 per hour.

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