Administrative Support Specialist

6 days ago


Glen Head, New York, United States Long Island University Full time

We are seeking a highly skilled Administrative Assistant to join our team at Long Island University.

Job Description

The successful candidate will perform varied administrative work related to the needs of Academic Affairs in the College of Veterinary Medicine. This role requires daily contact with various stakeholders, including professional program students, faculty, and university administrators.

Key Responsibilities:
  • Coordinate daily operations that support the Academic Affairs department and the College's mission
  • Serve as a primary point of contact for the college and provide information, as directed, to faculty, staff, students, and the general public
  • Maintain student, course, program, and other confidential files
  • Maintain databases to gather data, compile statistics, and generate reports
  • Communicate college policies, procedures, and practices to faculty, students, university personnel, and external inquiries
  • Interact effectively with diverse populations of students, faculty, and staff, including important vendors from outside the university environment
  • Respond effectively to unexpected needs, including problem-solving
  • Assist with arrangements for special events, such as conferences, reservations of rooms, travel arrangements, catering services, and informing relevant departments/units
  • Assist in preparing and distributing materials to students, faculty, university support offices, and external organizations
  • Prepare systems to manage requisitions/supplies, maintenance agreements, contracts, and other university expenditure accounts
  • Prepare letters for Associate Dean's signature
  • Maintain Associate Dean's calendar
  • Prepare committee minutes and memos as needed
  • Troubleshoot for faculty, staff, and students as needed

Qualifications:

  • B.A. degree preferred; three to five years full-time relevant experience with increasing administrative responsibility
  • Excellent organization and math skills, excellent interpersonal, oral, and written communication skills
  • Knowledge of office procedures and personnel administration
  • Proficient with computerized systems for word processing, spreadsheets, data management, email, internet searches, social media, and other applications
  • Knowledge of Microsoft Office (Word, Excel, PowerPoint) is essential, proficiency with E-value and Learning Management System software is preferred

Compensation: The estimated salary for this position is between $55,000 - $65,000 per annum, depending on qualifications and experience.



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