Financial Operations Specialist
7 days ago
As a Payroll Assistant at Amador Tuolumne Community Action Agency, you will play a crucial role in ensuring the smooth operation of our financial processes.
About the RoleWe are seeking a highly organized and detail-oriented individual to provide support to our Payroll Coordinator. Your primary responsibility will be to review payroll documents for accuracy, input payroll data into our computerized system, and assist employees with payroll-related queries.
Key Responsibilities- Review payroll documents, including employee time records, to ensure completeness and accuracy;
- Prepare and reconcile payroll data, and input it into our computerized payroll system;
- Prepare computerized payroll data and download reports;
- Assist with the preparation and input of accounting data into our computerized accounting system;
- Provide prompt assistance to employees, program directors, and supervisors;
- Maintain the timely arrival of timesheets and other payroll documents through our computerized payroll system;
- Prepare spreadsheets using Microsoft Excel, specifically downloading, manipulating data, and preparing reports;
- Prepare forms, documents, procedures, or other materials as needed;
- Assist with general clerical duties, such as typing, filing, copying, mailing, distribution, and answering telephones;
- Gather, compile, and organize data and information for reports or correspondence;
- Compose and proofread correspondence or other materials;
- Assist with maintaining and reconciling payroll-related general ledger accounts;
- Assist with special fiscal or administrative projects;
- Work with other administrative staff as needed to ensure cross-training and backup.
In addition to your specific responsibilities, all employees at Amador Tuolumne Community Action Agency are expected to:
- Demonstrate and encourage a professional and positive attitude in all job-related activities;
- Maintain confidentiality in accordance with standards as outlined in our Statement of Confidentiality and Ethics;
- Accomplish all work activities in a safe and timely manner within assigned guidelines and consistent with our Personnel Policies and Operating Procedures;
- Report and/or correct deficiencies that constitute immediate threats to health and safety;
- Complete other tasks as assigned by the supervisor that are consistent with the definition and intent of the job description.
To be successful in this role, you will need:
- Experience and proficiency in word processing, spreadsheet applications, and Windows operating system;
- Experience or aptitude and willingness to learn cloud-based systems; specifically Microsoft Office 365 and OnePoint (Human Capital Management); develop proficiency in both systems as related to the roles and responsibilities of this position within one year;
- Fundamental knowledge of basic bookkeeping;
- Possess a high school diploma or equivalent;
- Possess a valid California driver's license and an acceptable driving record;
- Ability to obtain fingerprint clearance upon offer of employment;
- High level of organizational skills, accuracy, and attention to detail;
- Demonstrate effective oral and written communication skills;
- Demonstrate proficiency in keyboarding and 10-key operation;
- Ability to follow directions with minimal supervision;
- Ability to occasionally work a flexible schedule if needed due to payroll processing time constraints;
- Ability to lift 30 pounds.
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