Administrative Support Specialist

3 weeks ago


Indianapolis, Indiana, United States Ajilon Full time
Key Responsibilities:

As an Admin Associate at Ajilon, you will be responsible for preparing agendas and meeting materials for Board of Directors and Shareholder meetings. You will also collect materials for distribution to the board from executives and post to the online board portal (Diligent Boards). Additionally, you will administer permissions within Diligent Boards for individual user and committee access. Your interactions will be directly with executive business partners and internal departments. Furthermore, you will assist with the maintenance of corporate licenses.

What You Will Do:

Prepare agendas and meeting materials for Board of Directors and Shareholder meetings
Collect materials for distribution to the board from executives and post to the online board portal (Diligent Boards)
Administer permissions within Diligent Boards for individual user and committee access
Interact directly with executive business partners and internal departments
Assist with maintenance of corporate licenses

  • Indianapolis, Indiana, United States Dermatology Associates Of Indiana P Full time

    Job SummaryAt Dermatology Associates Of Indiana P, we are seeking a highly organized and detail-oriented Administrative Support Specialist to provide practice operation support. The ideal candidate will have excellent written and verbal communication skills, a friendly demeanor, and the ability to prioritize projects effectively.Key ResponsibilitiesAnswer...


  • Indianapolis, Indiana, United States Chugh LLP Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Chugh LLP. As a key member of our administrative staff, you will provide exceptional support to our attorneys and clients, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to attorneys and...


  • Indianapolis, Indiana, United States BCForward Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at BCforward. The successful candidate will provide exceptional administrative support to our clients and staff, ensuring seamless day-to-day operations.Key Responsibilities:Provide administrative support to clients and staff, including...


  • Indianapolis, Indiana, United States Ajilon Full time

    Ajilon Job DescriptionAs an Administrative Support Specialist at Ajilon, you will be responsible for providing exceptional support to our team. Your duties will include: Greeting and directing visitors entering the office Resolving routine administrative problems and answering inquiries concerning activity and operations of the department/division Accepting,...


  • Indianapolis, Indiana, United States NorCal Individual Care Full time

    Job OverviewWe are seeking a highly skilled and experienced Administrative Support Specialist to provide exceptional support to our executive team at NorCal Individual Care. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.Key Responsibilities:Provide...


  • Indianapolis, Indiana, United States Briljent Full time

    Administrative Support SpecialistAt Briljent, we are seeking a highly skilled Administrative Support Specialist to provide exceptional customer-focused support. This role will involve handling incoming calls from Medicaid-certified Long Term Care facilities to address technical issues related to clinical records and data files.Responsibilities:* Answering...


  • Indianapolis, Indiana, United States Hire IT People Inc Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to join our team at Hire IT People, Inc. This role will provide administrative support to our IT professionals, ensuring seamless project execution and exceptional client satisfaction.Key Responsibilities:Provide administrative support to IT professionals, including scheduling, travel...


  • Indianapolis, Indiana, United States LOGZONE, Inc. Full time

    Job SummaryLOGZONE, Inc. is seeking an experienced Administrative Support Specialist to join our team. The successful candidate will provide administrative support to our office operations, ensuring the smooth day-to-day functioning of our facilities.Key ResponsibilitiesProvide receptionist duties, including answering phones, responding to messages, and...


  • Indianapolis, Indiana, United States Lorven Technologies Full time

    Job Summary:As an Administrative Support Specialist at Lorven Technologies, you will provide critical administrative support to our team. Your duties will include researching multiple databases, data entry, document analysis, filing, preparing outgoing mail, sorting incoming mail, and other tasks as required. Key Responsibilities:Enter provider enrollment...


  • Indianapolis, Indiana, United States Phi Kappa Psi Foundation Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Phi Kappa Psi Foundation. The successful candidate will provide administrative support to our staff, ensuring the smooth operation of our office and contributing to the achievement of our mission.Key ResponsibilitiesProvide administrative support...


  • Indianapolis, Indiana, United States Axelon Services Corporation Full time

    Job Summary:This part-time Administrative Assistant role is an excellent opportunity to provide administrative support to ensure the efficient operation of the office. As a key member of the Axelon Services Corporation team, you will be responsible for providing administrative assistance to managers and employees, handling confidential and time-sensitive...


  • Indianapolis, Indiana, United States CHUGH LLP Full time

    Job SummaryCHUGH LLP is seeking a highly organized and detail-oriented Administrative Assistant to support the smooth operation of our office. The successful candidate will be responsible for ensuring that all administrative tasks are completed efficiently and effectively.Key ResponsibilitiesWelcome clients and provide exceptional customer service.Accurately...


  • Indianapolis, Indiana, United States TANDY LAW FIRM LLC Full time

    Job SummaryWe are seeking a highly skilled Administrative Assistant to support our team in delivering exceptional results. The ideal candidate will possess excellent organizational and communication skills, with the ability to prioritize tasks and maintain a high level of attention to detail.Key Responsibilities:Provide administrative support to senior staff...


  • Indianapolis, Indiana, United States Dermatology Associates Of Indiana P Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Assistant to provide practice operation support at Dermatology Associates Of Indiana P. The ideal candidate will have excellent written and verbal communication skills, a friendly demeanor, and the ability to prioritize projects effectively.Key ResponsibilitiesAnswer incoming...


  • Indianapolis, Indiana, United States Firefly Children & Family Alliance Full time

    Make a meaningful impact in the lives of vulnerable children and families by joining Firefly Children and Family Alliance as an Administrative Assistant. In this role, you will provide critical support to our Child Care and Development Fund program, ensuring the smooth operation of our daily activities.As an Administrative Assistant, you will be responsible...


  • Indianapolis, Indiana, United States Indiana State Gov Full time

    Job Summary:As a Clerical Assistant at the State of Indiana, you will be responsible for coordinating administrative and support services. This includes preparing correspondence, maintaining reference materials, and updating files and reports. You will also compose and type complex letters and reports, transcribe dictation, and prepare reports. Additionally,...


  • Indianapolis, Indiana, United States Prevail Prosthetics & Orthotics Full time

    Job SummaryWe are seeking a highly skilled and organized administrative support professional to join our team at Prevail Prosthetics & Orthotics.The ideal candidate will possess excellent interpersonal skills, with the ability to multitask and work comfortably in a fast-paced office environment.Responsibilities will include:Providing exceptional customer...


  • Indianapolis, Indiana, United States DaMar Staffing Solutions of Indianapolis Full time

    The role of an Executive Assistant at DaMar Staffing Solutions of Indianapolis is a highly sought-after position that requires exceptional organizational and time management skills.Key Responsibilities:Schedule and coordinate meetings, appointments, and travel arrangements for senior executives, ensuring optimal use of time and resources. Manage multiple...


  • Indianapolis, Indiana, United States Indianapolis Airport Authority Full time

    Job SummaryThis role provides administrative support to the Indianapolis Airport Authority team. The successful candidate will be responsible for scheduling appointments, providing information to callers, composing memos and emails, and researching and creating presentations. The incumbent will also generate reports, assist on projects, prepare and monitor...


  • Indianapolis, Indiana, United States Firefly Children & Family Alliance Full time

    Job OpportunityFirefly Children and Family Alliance is seeking a dedicated and detail-oriented Administrative Assistant to support our Child Care and Development Fund program in Indianapolis, Indiana.The ideal candidate will have excellent data management and tracking skills, as well as experience with Excel and customer service. They will also be able to...