Training Division Assistant

4 weeks ago

Idaho Falls, Idaho, United States Bonneville County Full time
Job Summary

The Bonneville County Training Division Assistant will perform a variety of working-level clerical duties designed to expedite the processing of training and travel requests, assist with the hiring process and administrative functions of the Sheriff's Office Training and Recruiting divisions. This role will work under the supervision of the Assistant Office Manager and will be responsible for maintaining the training calendar, scheduling, registering, booking travel and hotels, and maintaining comprehensive records for Sheriff's Office approved training and travel. The ideal candidate will have a working knowledge of general office management practices, basic bookkeeping and accounting methods, and the Sheriff's office hiring process and interrelationship with other county divisions as well as outside partners.

Key Responsibilities

* Maintain the training calendar for the Sheriff's Office

* Schedule, register, book travel and hotels, and maintain comprehensive records for Sheriff's Office approved training and travel

* Process and keep track of all per diem and travel reimbursements and ensure they are submitted to the County Clerk

* Communicate with Idaho Peace Office and Training (POST) and submit training information to POST

* Input deputy training and travel in the schedule and record it into the Law Enforcement Automated Personnel System (LEAPS)

* Maintain all training records and ensure certificates are scanned into the Law Enforcement Records Management System (LERMS) system

* Maintain a budget spreadsheet and projected budget expenditures for the training divisions

* Work with the Assistant Office Managers to ensure invoices are filed correctly and in a timely manner

* When needed, track and collect registration and payments for hosted training classes

* Track and oversee the training vehicles including scheduling required maintenance

* Periodically drive the sheriff's office vehicles if needed

* Assist with the hiring process for new staff members including ordering tests, scheduling interviews, gathering the in-house and National Criminal Information Center (NCIC) background for potential new hires

* Assist as needed with administering the written and physical tests for hiring

* Maintain potential new recruit's files

* Assist with the processing of applications and certification packets for staff with POST or other equivalent training entities

* Must be trained, qualified, and certified in use of and access to the Idaho Public Safety and Security Information System (ILETS) as a condition of employment

* Meet and maintain standards of background requirements for the ILETS system, Idaho Court computer access, and other computer databases and systems to perform related tasks

* Complete periodic NCIC background checks for all Sheriff's Office staff

* Respond to telephone calls and requests from the public as assigned

Requirements

* Graduation from high school with course background in bookkeeping, accounting and general office practices or a related field

* Two (2) years of progressively responsible work experience performing above or related duties

* OR an equivalent combination of education and experience

* Working knowledge of general office management practices, basic bookkeeping and accounting methods, and the Sheriff's office hiring process and interrelationship with other county divisions as well as outside partners

* Ability to maintain strict confidentiality, effectively communicate verbally and in writing, develop working relationships with other staff and division within the Sheriff's Office and the County as well as outside vendors and agencies

* Ability to perform basic mathematical computations, maintain a current record of training expenditures and expected expenditures as approved

* Operate standard office equipment

* Ability to work independently and deal effectively with stress caused by workload, and time deadlines

Preferred Qualifications

* Highly proficient keyboard, ten-key-adding machine, computer, scanner and other office equipment skills

* Must be able to attain and maintain the State of Idaho certification to access ILETS terminals and information

* Must be able to receive successful clearance through the Sheriff's Office and any related Background Investigation and drug screenings

* Must possess and maintain a valid Idaho Driver's License

* Must be willing to become and maintain First Aid and CPR certifications

Work Environment

This role will be performed in a typical office setting with appropriate climate controls. Tasks require a variety of physical activities, occasionally involving muscular exertion, such as walking, standing, stooping, sitting, lifting, and reaching. Talking, hearing, seeing, verbal, and written communication are essential job tasks. Travel periodically required. Certain elements of the job may pose hazard uncertainty. Rapid work speed required performing keyboard operations. Common eye, hand, finger, leg, and foot dexterity required. Mental application utilizes memory for details, verbal instructions, emotional stability, and critical thinking. Drive a motor vehicle when assigned. The ideal candidate must be able to complete all physical requirements of the job with or without reasonable accommodation.

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