Litigation Secretary

2 days ago


California, United States AGG Legal Staffing Full time
Job Summary

We are seeking a highly organized and detail-oriented Litigation Secretary to join our team at AGG Legal Staffing. As a key member of our support staff, you will play a critical role in ensuring the smooth operation of our litigation practice.

Key Responsibilities
  • Document Preparation: Prepare, revise, and proofread various pleadings, correspondence, and motions, ensuring accuracy and attention to detail.
  • Court Coordination: Communicate effectively with courts, clients, witnesses, and opposing counsel regarding hearings, depositions, and trials.
  • Case Management: Assist with the assembly, production, and tracking of discovery requests and responses, ensuring timely completion.
  • E-Filing: Possess a working knowledge of e-filing procedures and requirements for Federal, State, and local courts.
  • Client and Administrative Support: Create and maintain client and administrative files, including within our document management system.
  • Scheduling and Calendar Management: Schedule appointments, including meeting invites, video conference details, and conference room requests, and maintain attorney calendars.
  • Time and Billing: Enter and release attorney billable time, review proformas for billings, and ensure timely reimbursement.
  • Conflict Checks and Engagement Letters: Perform initial conflict checks, open/close client matters, and prepare engagement letters.
  • Travel Arrangements and Expense Tracking: Coordinate travel arrangements and track travel expenses for timely reimbursement.
  • Customer Service: Communicate professionally and promptly with internal and external clients to deliver a high level of customer service.
Additional Responsibilities
  • Practice Group Support: Participate as a member of the practice group support coverage team.
  • Technology Efficiency: Complete the Legal Technology Core Competencies Certification Coalition (LTC4) Program to ensure technology efficiency.
  • Staying Current: Stay current in the use of all firm systems and practices.
  • Flexibility: May require overtime or weekend hours, and perform additional office support duties as assigned/requested.


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