Bilingual Appointment Coordinator

4 weeks ago

Mukilteo, Washington, United States Express Employment Full time
Position Overview:

We are currently seeking a highly skilled Bilingual Scheduling Coordinator (Fluent in Spanish & English) to support our operations. This role is essential for maintaining an organized workflow through effective scheduling and coordination of appointments and meetings.

Key Responsibilities:
  • Develop, manage, and update schedules for personnel, appointments, and events.
  • Collaborate with team members to ensure alignment of schedules with project timelines.
  • Address and resolve scheduling conflicts efficiently.
  • Communicate essential scheduling information to all relevant parties, including updates and reminders.
  • Act as the primary contact for scheduling-related inquiries.
  • Coordinate with clients and external partners to facilitate meetings and appointments.
  • Maintain precise records of all schedules and appointments.
  • Prepare and distribute necessary scheduling documents and calendars.
  • Assist with various administrative tasks, including data entry and correspondence.
  • Work in conjunction with other departments to ensure smooth scheduling processes.
  • Oversee and manage scheduling tools and software.
  • Support the planning and execution of events and special projects.
Qualifications:
  • Experience in scheduling, administrative support, or a related field.
  • Exceptional organizational and multitasking capabilities.
  • Strong communication and interpersonal skills.
  • Proficiency in scheduling software and Microsoft Office Suite.
  • Detail-oriented with effective problem-solving abilities.
Benefits:
  • Competitive hourly wage ($22-$26)
  • Holiday compensation
  • Medical insurance options
  • Retirement savings plan
  • Opportunities for professional development
  • And additional perks
Why Consider This Opportunity?
  • Attractive salary and benefits package
  • Potential for career advancement
  • A collaborative and dynamic work atmosphere
  • The opportunity to work with a diverse group of professionals

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