Administrative Support Specialist

1 week ago


Bedford, Massachusetts, United States Lantheus Full time
About the Role

Lantheus is a dynamic and growing organization that provides innovative diagnostics, targeted therapeutics, and artificial intelligence (AI) solutions. We are seeking a highly skilled and detail-oriented Administrative Assistant to join our site-based Bedford Facilities Team.

Key Responsibilities
  • Visitor Management: Greet and check-in all visitors into the Lantheus visitor management system, ensuring a consistent and professional experience for our employees and their visitors.
  • Office Operations: Manage all office operational interdependencies and functions, including badging and security access, vendor-provided support services, mail/package delivery and receipt, phone calls, and emails.
  • Vendor Management: Work with vendors to maintain proper operation of all printers, including backup supplies of toner and paper, scheduling of service, and coordination with internal IT support as needed.
  • Administrative Support: Provide assistance to functional group Administrative Assistants as needed for on-site meetings, events, and activities.
  • Liaison and Coordination: Serve as a liaison with our property management vendor and work with building personnel using both internal and external resources to expedite workflow.
  • Analysis and Reporting: Participate in and provide data for the analysis of building use and occupancy metrics to assist in determining current and future demands for office space.
  • Compliance and Efficiency: Coordinate activities throughout the building to ensure efficiency and maintain compliance with company policy.
  • Financial Management: Support financial objectives for budgeting and expenses for the Bedford site, including tracking of related credit card purchases.
  • Record Keeping: Create and maintain accurate databases and records for financial information, security-access, personnel, and other data.
  • Supply Management: Track and replenish office supplies as necessary to avoid interruptions in standard front office activities.
Requirements
  • 3+ years of experience in a related role.
  • Exceptional written and verbal communication, administrative, and organizational skills.
  • Ability to work independently on projects from start to finish with attention to details.
  • Proficient Microsoft Office 365 skills.
  • Familiarity with CMMS, CAFM systems, corporate security/badging systems, database tools is a plus.
About Lantheus

Lantheus is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law.



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