Business Operations Specialist

7 days ago

Marquand, Missouri, United States Actalent Full time
About Actalent

Actalent is a global leader in talent solutions, with a network of almost 30,000 engineering and sciences consultants and more than 4,500 clients across the U.S., Canada, Asia, and Europe. We provide access to specialized experts that drive scale, innovation, and speed to market, supporting engineering and science initiatives that advance how companies serve the world.

The Actalent experience is one of high standards for professional and personal growth, integrity, and inclusivity. Our culture emphasizes fostering an inclusive and safe workplace where everyone can be their authentic selves.

Job Summary

The Business Support Associate is responsible for providing timely and value-adding customer service to our customers including, but not limited to candidates, contract employees, clients and internal partners. This is a customer-facing role that will require ongoing support of customer interactions, problem resolution, and maintaining general office operations via telephone, email, and in-person.

Key Responsibilities
  • Contractor and Client Onboarding:
    • Schedule I-9 form reviews and completion, validate I-9 documentation, assist with pre-employment paperwork completion, distribute PPE and other assets as needed
    • Drive AT&E utilization during client onboarding
    • Manage contractor compliance with E-Verify requirements (expired documents, expired compliance)
    • Assist with contractor training and certification requirements
  • Lifecycle Management:
    • Serve as contact for contractor questions, facilitate communication to the center through ACT and Cases to resolve onboarding or payroll and invoicing issues
    • Partner with the center to update contractor records for address updates, direct deposit changes, etc.
    • Process live paychecks, manage contractor travel booking requests, direct unemployment filing questions and workers compensation inquiries to the proper teams
  • Operational Support Activities:
    • Provide front office customer service (telephone and reception area), partner with talent acquisition to manage internal onboarding for all field office/on-premise hiring
    • Manage internal payroll process, asset distribution and collection for new internal hires and terminations, maintain administrative support to all internal and external employees
    • Serve as liaison between field office producers and corporate or center-based teams, find opportunities to drive partnerships between the center and field employees
    Competencies and Qualifications
    • Prioritize, organize, problem solve, meet deadlines and goals
    • Communicate effectively, provide follow-up, work in a team-oriented environment, deliver/receive honest feedback
    • Knowledge of business policies and human resource practices, written/oral communication and interpersonal skills
    • Decision-making ability, build strong partnerships with internal customers, maintain confidentiality and personal credibility
    • Action and detail oriented, prioritize while handling multiple tasks
    Salary and Benefits

We offer a competitive hourly rate of $20.19 per hour ($42,000 annually) and bonus potential of up to $4,000 annually. Additionally, we provide benefits such as medical, dental, vision, prescription, 401(k), PTO (20 days + 6 Holidays), profit sharing, and more.

  • Senior Business Operations Specialist

    7 days ago

    Marquand, Missouri, United States TechnoGen Full time

    We are seeking a skilled Business Operations Specialist to join our team at TechnoGen. This is a fantastic opportunity for an individual who thrives in a dynamic environment and is passionate about business operations.The ideal candidate will have 5-7 years of experience with ERP systems and a strong understanding of sales processes. They should be...

  • Business Growth Specialist

    4 weeks ago

    Marquand, Missouri, United States GreatWater 360 Auto Care Full time

    Job Title: Business Growth SpecialistWe are seeking a highly motivated Business Growth Specialist to join our team at GreatWater Garages. As a Business Growth Specialist, you will be responsible for creating and building local commercial fleet account relationships to achieve sales, service, and profit obligations.Key Responsibilities:Develop and execute...

  • Data Business Optimization Specialist

    7 days ago

    Marquand, Missouri, United States Brooksource Full time

    At Brooksource, we're seeking a highly skilled Data Business Optimization Specialist to join our dynamic team in Indianapolis, IN. This exciting opportunity is a contract position through April 2025 with a possibility for extension.We require a detail-oriented professional who can bridge the needs of credit, master data, contact, and order fulfillment with...

  • Business Operations Coordinator

    1 week ago

    Marquand, Missouri, United States Novalink Solutions Full time

    Job Title: Business Operations CoordinatorIn a fast-paced business environment, our company relies on skilled professionals to manage its day-to-day operations. As a Business Operations Coordinator, you will play a vital role in ensuring the smooth functioning of our organization. This position requires attention to detail, strong organizational skills, and...

  • Senior Business Requirements Specialist

    7 days ago

    Marquand, Missouri, United States Beacon Hill Full time

    Opportunity OverviewWe are seeking a highly skilled Senior Business Requirements Specialist to join our team at Beacon Hill Technologies. This is a fantastic opportunity for you to work on high-profile projects and contribute to the success of our clients.About the RoleIn this role, you will be responsible for gathering and documenting business requirements...

  • Global Sales Operations Specialist

    1 week ago

    Marquand, Missouri, United States The Fountain Group Full time

    We are seeking a skilled Global Sales Operations Specialist to join our team at The Fountain Group in Indianapolis, IN. As a key member of our operations team, you will play a critical role in supporting the success of our Sales Executives by providing expert guidance and support on sales operations cases.About the RoleThis is a hybrid position that requires...

  • Business Development Specialist

    2 weeks ago

    Marquand, Missouri, United States The LaSalle Group Full time

    About LaSalle NetworkLaSalle Network is a leading provider of direct hire and temporary staffing services. With over two decades of experience, they have helped organizations hire faster and connect top talent with opportunities.Job OverviewWe are seeking a highly skilled Client Services Specialist to support our growing business in the Indianapolis area.Job...

  • Business Support Specialist

    3 days ago

    Marquand, Missouri, United States Lowe Enterprises, Inc. Full time

    About Our CompanyLowe Enterprises, Inc. is a leading provider of executive business centers, offering unparalleled service and support to businesses of all sizes.Salary RangeWe Offer a Competitive Salary of $70,000 - $90,000 per year, based on experience and qualifications.Job OverviewThe Business Center Administrative Assistant supports the management of...

  • Financial Operations Specialist

    7 days ago

    Marquand, Missouri, United States Jobot Full time

    **Company Overview**Our client is a leading logistics company offering tailored transportation and supply chain solutions with a focus on efficiency and customer satisfaction.Leveraging advanced technology and industry expertise, the company delivers exceptional value to clients of all sizes, ensuring timely and reliable delivery of goods while enabling...

  • Business Support Specialist

    1 week ago

    Marquand, Missouri, United States Purdue University Full time

    Job OverviewPurdue University is seeking a highly skilled Business Support Specialist to join its team in Indianapolis. This role will provide administrative support for Electrical and Computer Engineering, requiring strong organizational and communication skills.Key ResponsibilitiesMaintain calendars, schedule meetings, and eventsArrange travel and handle...

  • Business Operations Coordinator

    7 days ago

    Marquand, Missouri, United States Acuren Industrial Services Full time

    Acuren Industrial Services is seeking an experienced Business Operations Coordinator to support our daily operations in Indianapolis, IN. In this role, you will be responsible for providing administrative and office support activities.Job Description:The successful candidate will perform a variety of tasks including fielding telephone calls, responding to...

  • Dishwasher Operations Specialist

    7 days ago

    Marquand, Missouri, United States Restoration Hardware Full time

    About UsAt Restoration Hardware, we're driven by a passion for taste and a commitment to excellence. Our brand attracts the best talent in the industry, and we're scaling our operations to meet the demands of a growing market.Job OverviewWe're seeking a skilled Dishwasher Operations Specialist to join our team. As a key member of our operations staff, you'll...

  • Maintenance Operations Specialist

    6 days ago

    Marquand, Missouri, United States PLZ Aeroscience Corp Full time

    Job Title: Maintenance Operations SpecialistAbout the Role:The Maintenance Operations Specialist will be responsible for maintaining a clean and safe work environment, following established safety rules and regulations. This role requires strong mechanical and electrical knowledge, preferably in a production or manufacturing environment. The ideal candidate...

  • Global Contract Specialist

    6 days ago

    Marquand, Missouri, United States LeadStack Inc. Full time

    LeadStack Inc., a certified minority-owned staffing services provider of contingent workforce, is seeking a skilled Global Contract Specialist to join its Revenue Operations Team. This exciting opportunity offers the chance to work with a world-renowned CRM platform and Fortune 500 brands.About LeadStack Inc.We are an award-winning, one of the nation's...

  • Financial Operations Specialist

    7 days ago

    Marquand, Missouri, United States Paramount Schools of Excellence Full time

    At Paramount Schools of Excellence, we are seeking a highly skilled Financial Operations Specialist to join our team. This role will play a crucial part in ensuring the smooth financial operations of our organization.The estimated salary for this position is $65,000 - $80,000 per year, depending on experience and qualifications.About the RoleThis is a...

  • Membership Operations Specialist

    3 days ago

    Marquand, Missouri, United States Hooiser Motor Club Full time

    Job Title: Membership Operations SpecialistHooiser Motor Club is seeking a highly organized and detail-oriented Membership Operations Specialist to join our team. In this role, you will play a crucial part in ensuring the accuracy and integrity of our membership records.About the Role:This position requires excellent communication skills, both written and...

  • Warehouse Operations Specialist

    3 weeks ago

    Marquand, Missouri, United States Aerotek Full time

    Job Title: Warehouse Operations SpecialistAerotek is seeking a reliable and detail-oriented Warehouse Operations Specialist to join our team in Indianapolis, Indiana.**Job Description:**This is a Contract to Hire position based out of Indianapolis, Indiana.Key Responsibilities:Unload non-hazardous waste from incoming vehicles/trucks.Loading sorted material...

  • Financial Operations Specialist

    7 days ago

    Marquand, Missouri, United States ATC Full time

    Job DescriptionThe Financial Operations Specialist is a vital role at ATC, responsible for overseeing various financial and customer service program duties.We are seeking an experienced professional to join our team in this challenging position. The ideal candidate will possess excellent communication skills, be able to work independently, and have a strong...

  • Business Development and Operations Leadership Trainee

    6 days ago

    Marquand, Missouri, United States Penske Full time

    About the OpportunityPenske Truck Leasing/Transportation Solutions is a leading global provider of transportation, logistics, and technology services. As a Sales and Operations Management Trainee, you will play a critical role in driving business growth and customer satisfaction.Responsibilities- Develop strategic solutions for consumer and commercial...

  • Nurse Specialist Pediatric Operating Room

    7 days ago

    Marquand, Missouri, United States TotalMed Staffing Full time

    Pediatric Operating Room Nurse SpecialistWe are seeking a highly skilled and experienced Nurse Specialist to join our team in the Pediatric Operating Room at TotalMed Staffing.About this RoleThis is a 92-day contract position, requiring a Registered Nurse with pediatric operating room experience. The ideal candidate will have a strong background in pediatric...