Office Support Specialist

7 days ago


Mount Vernon, Washington, United States Soundview Consultants LLC Full time

Soundview Consultants LLC is a well-respected Environmental Consulting Firm with 15 years of serving our clients and communities. We are focused primarily on natural resources assessments, environmental planning, permitting, and compliance services for projects with an aquatic regulatory nexus.

The successful Administrative Coordinator will have experience in utilization planning, deploying multiple FTEs, and prioritizing multiple tasks and daily workload to completion. They will be detail-oriented critical thinkers with follow-through and decision-making ability, comfortable with ambiguity, and adaptable to situations based on business and team needs.

This role requires daily collaboration with multiple team members and involves drafting contracts and project scoping, scheduling field efforts and other tasks to ensure high utilization rates for staff, uploading tasks to internal programs, monitoring team capacity, tracking team commitment due dates, coordinating various project components, and correspondence with clients, regulators, and other stakeholders.

Key responsibilities include working closely with contracts specialists, drafting, editing, and executing contracts at the instruction of project managers and principals, managing office supplies, equipment, and facilities, filing, prioritizing, and categorizing email correspondence, providing capacity planning support, ensuring all personnel and vehicle/equipment needs are met prior to beginning fieldwork, reviewing and tracking assigned professional staff capacity, assigning technical writers, coordinating next steps and follow-up of assignments, submitting and tracking permit applications, supporting Smartsheet and VantagePoint workflows, and other duties as assigned.



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