Executive Support Specialist

4 weeks ago

Fort Belvoir, Virginia, United States QinetiQ Full time

Company Overview

QinetiQ US is a world-class team of professionals delivering next-generation technology and products in robotic and autonomous platforms, ground, soldier, and maritime systems globally. Our work contributes to innovative research in sensor science, signal processing, data fusion, artificial intelligence, machine learning, and augmented reality.

Why Work with QinetiQ US?

As a member of our team, you'll experience a unique working environment where diverse perspectives, disciplines, and technologies come together to solve complex problems. We offer a diverse and inclusive environment where you can be authentic, feel valued, and realize your full potential. We support your success in both your professional and personal lives.

Position Overview

We're seeking an Executive Support Specialist to support senior DoD leaders within a major DoD Acquisition Agency. The ideal candidate will be a motivated, self-starter with a proven track record of exceptional support to DoD SES's and/or Flag/General Officers. Key responsibilities include:

  • Managing executive office according to Agency policy, including telephone coverage, coordination with other executive staff, and documentation.
  • Receiving, reviewing, reproducing, and distributing external and internal written material, coordinating material, and performing quality control of content.
  • Assisting with Government employee bi-weekly timecards in MDA-approved timekeeping database.
  • Developing schedules for and participating in routine administrative duties, such as end-of-day security checks, burn bag disposal, and classified document accountability.
  • Providing and managing access control services for executive and senior leadership.
  • Preparing domestic and international travel according to JFTRs and FTRs using DTS.
  • Preparing and coordinating executive-level correspondence for executive leadership.
  • Preparing and maintaining executive-level schedules for executive and senior leaders.
  • Scheduling, preparing, and supporting executive and senior leadership and organizational meetings.

Required Qualifications

  • BA/BS and 6 years' experience in administrative/business field or AA and 8 years' experience in administrative/business field.
  • 3 years' experience supporting CEO-level military equivalent (Senior Executive Service (SES) or Flag Officer).
  • Secret Clearance.
  • 6 years' executing and leading tasks associated with senior executive level and/or general administrative support in all facets of administration.

Preferred Qualifications

  • Expert preparing, reviewing, and coordinating executive-level correspondence.
  • Expert in Controlled Unclassified Information (CUI), For Official Use Only (FOUO), and Classified information handling programs and procedures.
  • Expert in government records and database management process and procedures.
  • Expert in government travel processes and systems.
  • Expert in developing and maintaining administrative schedules, including electronic schedules and calendars.
  • Expert developing, supporting, and delivering senior executive correspondence, such as decision memos, read aheads, daily updates, meeting minutes, metrics, and Ad-Hoc reports.
  • Expert in government task management systems.
  • Proficient in researching, reviewing, and preparing meeting support materials (e.g., briefings, papers, read ahead).
  • Proficient working with government time-management procedures and systems.
  • Expert in Microsoft Office products, including Outlook, Excel, Word, and PowerPoint.
  • Excellent communication skills, including phone, office etiquette, and written skills.

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