Accounts Payable Clerk

Job Summary

The Accounts Payable Specialist will provide financial, administrative, and clerical support by ensuring payments are completed, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

Key Responsibilities

Lead by example with a Safety First mindset in every task
Calculate, post business transactions, process invoices, verify financial data for use in maintaining accounts payable records in JD Edwards.
Match purchase orders and/or receiving documents to invoices and enter invoices into JD Edwards.
Clarify any questionable invoice items, prices or receiving signatures
Reconcile processed work by verifying entries and comparing system reports to balances
Review invoices and requisitions for satisfactory payment approval
Pay vendors - scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos, issuing stop-payments.
Assemble invoices to be completed for payment
Maintain copies of vouchers, invoices or correspondence necessary for files
Verify vendor accounts by reconciling monthly statements. Enter new or update vendor names and data
Reconcile and process payment for all company American Express card accounts.
Assures W-9's are on file for all vendors
Generates reports and responds to inquiries regarding entered data as requested.

Requirements

Minimum: High school diploma or general education degree (GED)
2+ years' payables experience
2+ years' coding to chart of accounts
Preferred: Bachelor of Arts/Science in any relevant field from an accredited university
2+ years' experience with creating excel spreadsheets and pivot tables
2+ years' experience with manufacturing and inventory management
Strong credit and debit knowledge
Strong organizational skills with receiving and tracking invoices through email.
Confidentiality is key
Contributes to a team effort and accomplishes related results as required.

Competency Statements

Accountability & Dependability - Takes personal responsibility for the quality and timeliness of work and achieves results with little oversight
Adaptability & Flexibility - Adapts to changing business needs, conditions, and work responsibilities
Attention to Detail - Diligently attends to details and pursues quality in accomplishing tasks
Development & Continual Learning - Displays an ongoing commitment to learning and self-improvement
Listening - Understands and learns from what others say
Mathematical Reasoning - Uses mathematical techniques to calculate data or solve practical problems
Negotiating Agreements - Reaches deals and compromises
Problem Solving - Resolves difficult or complicated challenges
Researching Information - Identifies, collects, and organizes data for analysis and decision-making
Safety Focus - Adheres to all workplace and trade safety laws, regulations, standards, and practices
Teamwork - Promotes cooperation and commitment within a team to achieve goals and deliverables
Writing - Conveys ideas and facts in writing using language the reader will best understand

Salary Description
$25-28 per hour

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