Document Management Coordinator

7 days ago


Greenville, Texas, United States Synapse-ITS Full time
Job Summary

We are seeking a highly organized and detail-oriented Document Management Coordinator to join our quality team at Synapse-ITS.

Estimated Salary: $45,000 - $60,000 per year

About the Role

The Document Management Coordinator will be responsible for ensuring that all controlled documents are updated, collected, and registered in the Quality Management System. This includes proposing and implementing improvements to document control systems, preparing and processing approvals for quality system document changes, and maintaining shared documented processes and engineering drawings with an active spreadsheet.

The ideal candidate will have excellent interpersonal, verbal and written communication skills, and be able to work independently with minimal supervision. Additionally, they will be highly organized with meticulous attention to detail and follow-through.

Key Responsibilities
  • Evaluate and maintain company quality system documentation (e.g., policies, procedures, work instructions, forms, records, etc.)
  • Propose and implement improvements to document control systems
  • Prepare and process approvals for quality system document changes
  • Maintain shared documented processes and engineering drawings with an active spreadsheet
  • Ensure proper accessibility and maintenance of documents
  • Notify personnel of updated document versions and how to access them
  • Work with documents and records across various departments
  • Input and maintain data in company ERP system
  • Maintain regular and punctual attendance
  • Comply with all company policies and procedures
Requirements
  • Able to read and understand mechanical drawings from SOLIDWORKS
  • Attention to detail is required
  • Analytical & problem-solving skills & ability to multitask
  • Able to work independently with minimal supervision
  • Highly organized with meticulous attention to detail and follow-through
  • Excellent interpersonal, verbal and written communication skills
  • Effectively communicate and understand instructions both verbally and written
  • Reliable, dependable, and able to work overtime when required
  • Able to work in a team environment and take direction well
  • Computer literacy, proficient in the use of Microsoft office Suite


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