Child Development Coordinator
5 days ago
We are committed to creating a safe and inclusive environment where our clients can thrive. Our team of passionate professionals works tirelessly to ensure that every individual receives the support and care they need to reach their full potential.
**About the Role**
We are seeking a highly motivated and organized Child Development Coordinator to join our team. This is a full-time position located in Culver City. The successful candidate will have a strong background in business administration, human resources, financial management or the behavioral sciences, and at least 2-5 years of experience in a related field.
**Key Responsibilities**
* Provide direct support in the management of the Outpatient Department by working closely with Administration.
* Coordinate services between accounting, billing operations and QA.
* Oversee Agency's compliance with accreditation standards (CARF) and compliance with and distribution of DMH surveys.
* Track and coordinate the use of all Agency office space, computers, phones and cell phones. Coordinate scheduling of office spaces including conference rooms.
* Maintain and keep accurate records of all business licenses, BBS documentation, permits and all other corporate documentation, CANS certification and PEI certificates
* Oversee all daily operations of the outpatient office to ensure outstanding customer service: Check in clients upon arrival, notify psychiatrist, clinician or staff of client's arrival, provide information to client/caregiver when needed, inform clients of grievance procedures, manage all incoming calls, relay all messages to appropriate parties. Maintain office area and meeting rooms. Purchase office supplies/furniture and clinical supplies, oversee maintenance of copy, machine, fax machine and phones. Monitor and distribute petty cash.
* Design and implement tracking systems utilizing Excel for client intake, annuals and discharge data. Maintain caseload and productivity data for all outpatient programs, including notification of assignments and updating the quality assurance tracker (QAT). Notify clinicians when documentation is due: annuals, PEI outcomes, CANS/PSC outcomes
* Ensure the updates and distribution of phone lists and communicate staff changes to HR and Payroll. Issue labeled mailboxes
* Perform clerical tasks, i.e. typing, filing, data entry, creating/translating documents in grammatically correct Spanish, input/file intake data/school based data
* Assist with Psychiatry: schedule/cancel appointments, assist with appointments: notification of client arrival, translation services, filing and medication support, tracking and notification of psychiatrist of medication authorization renewals
* Notify others of any security or maintenance issues to maintain a safe work environment.
* Conduct all functions in accordance with Agency guidelines, policies and procedures.
* Maintain confidentiality of clients
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