Document Control Specialist I

5 days ago


Newark, California, United States TalentBurst Full time

Join TalentBurst as a Document Control Specialist I and take on a key role in ensuring the integrity of our documents and records. This exciting opportunity will see you working under general supervision, with a high level of independence, to scan records, verify accuracy and completeness of scans, and issue QC data packets for testing.

About the Role

This position is perfect for those with a strong background in document control, preferably in the pharmaceutical or biotech industry. You will be responsible for preparing records for offsite storage, creating accurate document indexes, and maintaining record integrity. Your attention to detail and ability to work accurately with minimal supervision will be crucial in this role.

You will also be responsible for implementing document requests, verifying your own work, and performing general word processing support. Additionally, you will assist Revance personnel in resolving document format issues and process document workflows to ensure priority documents are promptly processed.

As a Document Control Specialist I at TalentBurst, you will maintain, verify, and ensure correct and complete database and logbook entries. You will also assist in maintaining systems to ensure the integrity and security of all documents containing data relevant to product quality and/or quality systems processes.

Your duties will include maintaining master documents and records (both hardcopy and electronic) as required by applicable regulations. You will also perform audits of control binders to ensure that adequate and accurate distribution has occurred, implementing corrective actions if discrepancies are found.

We are looking for an individual who can apply company policies and procedures to resolve routine issues, exercising judgment within defined procedures and practices to determine appropriate action. A good understanding of Quality Systems and applicable GMP regulations and standards is essential for this role.

The ideal candidate will have excellent organizational and planning skills, be able to work effectively within teams with rapidly changing priorities, and build productive internal and external working relationships. Strong analytical problem-solving skills and the ability to cope with stress are also essential.

In terms of qualifications, we are looking for candidates with a minimum of two years of document control experience in the pharmaceutical or biotech industry. Proficiency with databases and the Microsoft suite (Word, Excel, Visio, PowerPoint, etc.) and Adobe is also required. Excellent written and oral communication skills are essential for this role.

Key Responsibilities:

  • Scanning records and verifying accuracy and completeness of scans
  • Preparing records for offsite storage, creating accurate document indexes, and maintaining record integrity
  • Implementing document requests, verifying own work, and performing general word processing support
  • Maintaining, verifying, and ensuring correct and complete database and logbook entries
  • Assisting in maintaining systems to ensure the integrity and security of all documents containing data relevant to product quality and/or quality systems processes
  • Maintaining master documents and records (both hardcopy and electronic) as required by applicable regulations
  • Auditing control binders to ensure that adequate and accurate distribution has occurred, implementing corrective actions if discrepancies are found

Requirements:

  • Minimum of two years of document control experience in the pharmaceutical or biotech industry
  • Proficiency with databases and the Microsoft suite (Word, Excel, Visio, PowerPoint, etc.) and Adobe
  • Excellent written and oral communication skills
  • Strong analytical problem-solving skills and the ability to cope with stress
  • Excellent organizational and planning skills
  • Able to work effectively within teams with rapidly changing priorities
  • Builds productive internal and external working relationships

Salary Range:$65,000 - $80,000 per annum, depending on experience.



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