Administrative Professional with Executive Support Expertise
1 week ago
About Us
General Dynamics Information Technology (GDIT) is a global technology and professional services company that delivers consulting, technology, and mission services to every major agency across the U.S. government, defense, and intelligence community.
We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber, and application development. Our team of experts extracts the power of technology to create immediate value and deliver solutions at the edge of innovation.
Your Impact
In this role, you will serve as a critical component of our nation's safety and security. You will make an impact by using your expertise to protect our country from threats.
Job Description
Primary Responsibilities
- Serve as the primary liaison between senior executives and other managers, staff, and stakeholders.
- Coordinate workflow, managing multiple critical issues within a continuously adapting schedule for assigned senior executives.
- Provide support to government staff, maintaining awareness of internal structural levels and hierarchy within the organization.
- Perform comprehensive range of direct executive office support for designated senior executives.
- Maintain schedules, determining importance of issues for each meeting and following protocol procedures for contacting principals.
- Anticipate and research topics of interest to senior executives, preparing background books and/or talking points papers as needed.
- Monitor and coordinate systemic impacts of e-mail for action items, creating systems to generate reminders of completion deadlines.
- Assist senior executives with complex executive office support functions involving contact and exposure to highly critical, sensitive, and confidential information.
- Draft and prepare non-routine letters, memos, documents, and reports requiring comprehensive knowledge of Agency methods, policies, regulations, procedures, and organization.
- Answer phones, place, screen, and refer calls to appropriate Agency resources, taking messages and following up accordingly.
- Prepare visitors' security clearances and escort them as needed.
- Research and prepare background information and/or talking points papers on meeting attendees and/or topics of interest.
- Disseminate executive schedules to staff, acting as liaison between senior executives and others.
- Receive, sort, and screen incoming mail; categorize and prioritize responses needed.
- Summarize lengthy correspondence, highlighting key issues, topics, or sentences; follow up to ensure proper and timely action taken.
- Develop and maintain accurate records and files management systems.
- Make appointments, travel arrangements, and itineraries; assemble or ensure that packets of information or briefing materials are prepared.
- Accurately prepare expense statements and inform senior executives of problems that arise during absences.
- Maintain efficient office environments, ordering supplies, arranging for equipment repair, installing software, or participating in office renovation projects.
Requirements and Qualifications
- Position requires active Top Secret/SCI with Polygraph clearance.
- Bachelor's Degree and a minimum of five years of relevant administrative professional experience, or a minimum of nine years of relevant experience.
- Minimum one year of experience working within the IC performing Contractor Performance Requirements listed in this SOW for this labor category.
- Demonstrated successful use of MS Office Suite applications at Advanced level to complete routine to highly complex tasks.
- Excellent oral and written communication skills sufficient to compose and deliver responses to customers' routine to highly complex questions in a clear and concise manner.
- Excellent customer service skills, demonstrated by anticipating and responding to senior executives' requirements.
- Analytical skills sufficient to assess and interpret highly complex information from multiple sources and draw insightful conclusions.
Compensation and Benefits
- The estimated salary range for this position is $93,500 - $126,500, based on experience, geographic location, and contractual requirements.
- We offer a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering pre-tax and post-tax contributions up to IRS annual limits and company matching.
- Fully flexible work weeks and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental leave, military leave, bereavement leave, and jury duty leave.
- We provide short and long-term disability benefits, life insurance, accidental death and dismemberment, personal accident, critical illness, and business travel and accident insurance.
About General Dynamics Information Technology
We connect people with impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously, leveraging our deep expertise and advanced technology to drive change.
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